How to format cells on google sheets on pc or mac

You can add, change, move, or delete your spreadsheet’s columns, row, or cells.

Add one row, column, or cell

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select a row, column, or cell.
  3. Right-click the row, column, or cell.
  4. From the menu that appears, select Insert 1 left, right, above or below.

Add more than one row, column, or cell

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Highlight the number of rows, columns, or cells you want to add. To highlight multiple items:
    • Mac: ⌘ + click the rows or columns.
    • Windows: Ctrl + click the rows or columns
  3. Right-click the rows, columns, or cells.
  4. From the menu that appears, select Insert [Number] or Insert cells.
    For example:
    1. Highlight 5 rows.
    2. Right-click anywhere on those rows.
    3. Select Insert 5 rows above or below.

    To add 100+ rows to your spreadsheet:

    1. On your spreadsheet, scroll to the bottom.
    2. Next to “more rows at the bottom,” enter the number of rows you’d like to add.
    3. Click Add.
    1. On your computer, open a spreadsheet in Google Sheets.
    2. Select a row or column to resize. To highlight multiple rows or columns:
      • Mac: + click the rows or columns
      • Windows: Ctrl + click the rows or columns
    3. Right-click the row number or column letter.
    4. Click Resize row or Resize column. Then, choose an option:
      • Enter a custom height or width
      • Fit to data
    5. Click OK.

    You can also drag the edge of a row or column to resize it or double-click the row or column edge to fit to data.

    Вы можете открывать таблицы, сохраненные на компьютере Mac, в iCloud Drive, на подключенных серверах и в сторонних системах хранения данных. Если Вам не удается открыть электронную таблицу Numbers, убедитесь, что установлена новейшая версия Numbers из App Store для Mac. Если электронная таблица недоступна и ее нельзя выбрать, это означает, что ее невозможно открыть в Numbers.

    В Numbers можно открывать и редактировать таблицы Microsoft Excel (файлы с расширением .xls или .xlsx), текстовые файлы с разделителями или текстовые файлы с полями фиксированной ширины. См. раздел Импорт таблицы Excel или текстового файла в Numbers на Mac.

    Открытие существующей электронной таблицы в Numbers

    Выполните одно из следующих действий.

    Откройте электронную таблицу на Mac. Для таблицы Numbers дважды нажмите имя или миниатюру электронной таблицы либо перетяните ее на значок Numbers в Dock или в папку «Программы». Для таблицы Excel перетяните документ на значок Numbers (двойное нажатие открывает приложение Excel, если оно установлено).

    Открытие электронной таблицы, над которой Вы недавно работали. В Numbers выберите «Файл» > «Открыть недавние» (меню «Файл» расположено у верхнего края экрана). Numbers отображает до десяти электронных таблиц, открытых последними. Выберите одну из таблиц, чтобы ее открыть.

    Открытие таблицы, хранящейся не на Mac (например, в iCloud Drive). В Numbers выберите «Файл» > «Открыть» (меню «Файл» расположено у верхнего края экрана). В диалоговом окне нажмите место размещения в боковой панели слева или нажмите всплывающее меню вверху диалогового окна и выберите место, где хранится таблица. Дважды нажмите таблицу, чтобы ее открыть.

    При открытии таблицы, в которой используются шрифты, не установленные на компьютере, вверху таблицы в течение короткого времени отображается уведомление об отсутствии шрифтов. В этом уведомлении нажмите «Показать» и выберите шрифт для замены. Для установки купленных или загруженных шрифтов можно использовать приложение «Шрифты», которое доступно в папке «Программы» на Mac.

    Открытие таблиц во вкладках

    Одновременно может быть открыто несколько электронных таблиц Numbers. При работе над несколькими электронными таблицами удобнее, чтобы они были открыты во вкладках, а не в отдельных окнах. В этом случае Вы сможете переключаться между ними, нажимая вкладки в панели вкладок.

    Выберите меню Apple > «Системные настройки», затем нажмите «Основные».

    Нажмите всплывающее меню «Предпочитать вкладки», затем выберите «всегда» или «в полноэкранном режиме».

    Эта настройка применяется не только к Numbers, но и к документам в других приложениях, таких как TextEdit, Pages и Keynote.

    Закрытие электронной таблицы

    Закрытие электронной таблицы без закрытия приложения Numbers. Нажмите красную кнопку закрытия в левом верхнем углу окна Numbers или нажмите сочетание клавиш Command-W.

    Закрытие электронной таблицы и приложения Numbers. Выберите «Numbers» > «Завершить Numbers» (меню «Numbers» расположено у верхнего края экрана). Все изменения сохраняются.

    Некоторые шаблоны не загружаются на компьютер, пока Вы не выберете их или не откроете электронную таблицу с этим шаблоном. Если подключение медленное или отсутствует, изображения в электронной таблице могут иметь низкое разрешение, пока Вы снова не подключитесь к сети и загрузка шаблона не завершится.

    To prevent a user from accidentally or deliberately changing, moving, or deleting important data, you can lock cells and protect them. Locking cells takes two steps: adding the Lock formatting to the cells, and then turning on protection of the sheet.

    To lock cells

    Select the cells that you want to lock.

    On the Format menu, click Cells, or press + 1.

    Click the Protection tab, and then make sure that the Locked check box is selected.

    Note: By default, all cells have the Locked formatting unless you previously turned it off.

    If any cells should be unlocked, select them. Press + 1. Then click to clear the Locked check box so that it isn’t selected.

    On the Review tab, click Protect Sheet or Protect Workbook. Type a password for the sheet or workbook, and then retype the password under Verify.

    Note: The password is optional. If you do not supply a password, any user can unprotect the sheet and change what was protected. If you do enter a password, make sure that you choose a password that is easy to remember, or write it down and keep it in a safe place. If you lose the password, you can’t access the protected parts on the sheet.

    If you don’t want people to select locked cells, click to clear the Select locked cells check box.

    If you want people to be able to select and fill out unlocked cells, click to select Select unlocked cells.

    Before you click OK to finish, you might want people to do other things to the locked cells, like select them or format them. If so, under Allow users of this sheet to, choose the elements that you want people to be able to select or change.

    To unlock cells

    You may need to temporarily turn off protection so that you can unlock cells. On the Review tab, click Unprotect Sheet or Unprotect Workbook. Then type the password.

    Select the cells that you want to unlock.

    Press + 1. Then click to clear the Locked check box so that it is not selected.

    If there are other cells that still need to be locked, on the Review tab, click Protect Sheet or Protect Workbook. Then type a password for the sheet, and verify it by typing it again.

    While using Google Sheets or other table editing software, you can often input more datathan the cells are able to display properly. When that happens, wrapping text can be your best friend. The wrap text function will adjust the height of yourrows to show everything inside the cells.

    This article will tell you how to enable text wrapping on all devices you use for Google Sheets.

    How to Wrap Text in Google Sheets on an iPad

    Google Sheets are renowned for their ability to transcend platforms. You can use them on yourphone, tablet, or PC, and have all the tables with you wherever you go. If you’re using Google Sheets on your iPad, the steps are simple:

    1. Select the cell you want to wrap the text for.
    2. If you want to select multiple cells in an area, drag the blue selection marker to cover all of therequired cells. You can click on a row to select all the cells in that row. The same applies to columns.
    3. You can press the cell above the rows and left of the column markers to select every cell in thetable.
    4. Press the formatting button on the top – it looks like an A with four lines to its right.
    5. Select the Cell tab in the menu. Scroll down until you see Wrap text.
    6. Turn on the Wrap text feature.
    7. Tap on the sheet to save your changes.

    How to Wrap Text in Google Sheets on an iPhone

    If you’re accessing your sheets through an iPhone, follow a similar set of steps:

    1. Open the Google Sheets App and the document you need to edit.
    2. Select the cell you need to wrap text in or drag the selection area to cover all the cells you need to format. You can select rows or columns by pressing on their appropriate number or letter or select the entire table by pressing the top-left cell (above the row markers).
    3. Press the formatting button on the top menu.
    4. Select the Cell tab and scroll down to the Wrap text option.
    5. Turn Wrap text on.
    6. Tap on the sheet to save your settings.

    How to Wrap Text in Google Sheets on an Android device

    Using Google Sheets in Android is just as simple:

    1. Open the document you need to edit.
      How to format cells on google sheets on pc or mac
    2. Tap the cell that needs to be formatted. You can move the selection area by dragging the blue circle around. You can select an entire row or column by pressing on its number or letter. You can select the whole table by pressing the cell to the left of the column marker.
      How to format cells on google sheets on pc or mac
    3. Press the formatting button (the A with the little lines) on the top menu.
      How to format cells on google sheets on pc or mac
    4. Select the Cell tab, then scroll down until you see the Wrap text option.
      How to format cells on google sheets on pc or mac
    5. Turn the Wrap text option on.
      How to format cells on google sheets on pc or mac
    6. Tap on the check mark to save your formatting settings.
      How to format cells on google sheets on pc or mac

    How to Wrap Text in Google Sheets on a Windows, Mac, or Chromebook PC

    If you’re using a PC, Google Sheets doesn’t have a dedicated app. However, it worksperfectly on any browser of your choice. Once you open the document you need to work on, wrapping text is easy:

    1. Click on the cell you need to format. You can select an entire row or column or multiple cells by selecting them together. You can also click the top-left cell to select the whole table to format at once.
      How to format cells on google sheets on pc or mac
    2. In the menu on the top, click Format.
      How to format cells on google sheets on pc or mac
    3. When you hover over Wrapping, you will see three options.
      How to format cells on google sheets on pc or mac
    4. Select the Wrap option to wrap the text and adjust your cell’s height automatically.
      How to format cells on google sheets on pc or mac
    5. You can select the Overflow option to have the text flow into the next cell. It might make your table more difficult to read.
      How to format cells on google sheets on pc or mac
    6. The Clip option will cut off the text visually to fit inside the current cell size. You can click on the cell later to show its full contents.
      How to format cells on google sheets on pc or mac

    Additional FAQ

    What exactly does wrapping text in Google Sheets do?

    There are three main modes of text wrapping.

    1. Overflow is the default mode in Google Sheets. When this mode is on, any additional text will go over into the next cell. Text overflow will usually make your table hard to read. If the cell that text would overflow into is not empty, Google Sheets will visually clip the overflowing content instead. You can click on the cell to show its entire contents in the top menu.

    2. Wrap will adjust the height of your cell (in terms of rows) to fit the entire content of the cell visually. That means that if one cell in the row has text wrapped around, all cells of that row will be one row taller.

    3. Clip means that any content beyond the current size of the cell is hidden. You can click on the cell to show the entire text. You may not want to wrap your text if there’s one cell that is abnormally large compared to all the other cells in the table, as that will make your table look lopsided. You may also want to avoid wrapping the text for cells that contain links, as they can get excessively long and disrupt the entire table as a result. Clipping the links will hide them in the background. Alternatively, use hyperlinks instead, as they are more readable by default.

    Before deciding to use text wrapping, play around with adjusting the length of your cells. Note that longer cells are less likely to need it. If your cells frequently contain lists, it’s a good idea to wrap the text to show all of the listed items at once without needing to click on them one by one. Generally speaking, wrapping your text is done on a case by case basis. Your table will generally look more attractive if your text wraps over rather than cutting off at the end of the cell.

    The Wrap-Up

    Now you know how to wrap text in Google Sheets quickly and efficiently. Use the instructionsoutlined above to make your next table look much easier on the eye and simpler to navigate. Tables and charts are an essential part of any business meeting,and it would be a shame to have them ruined by incomplete sentences.

    When do you use text wrapping in your tables? Do you need to know anything else aboutGoogle Sheets? Let us know in the comments section below.

    Here is the step-by-step guide to use, edit, format Google Sheets on computer.

    How to format cells on google sheets on pc or mac

    How to format cells on google sheets on pc or mac

    Google Sheets is an online spreadsheet that lets users create and format spreadsheets. On Google Sheets, you can easily work with other people, such as it could be used to maintain attendance, keep a record of data. It is included as part of a free, web-based software office suite given by Google within its Google Drive service. It can be easily accessed on your mobile phone or computer. Here we will learn to create a spreadsheet. Also, how to edit, format cells within a spreadsheet.

    Creating a spreadsheet

    Step 1: First, open the Sheets home screen at sheets.google.com.

    Step 2: Now, go to ‘new icon’.

    It will create and open a new spreadsheet.

    You can also go to URL ‘sheets.google.com/create’ to create a new spreadsheet.

    How to edit and format a spreadsheet?

    You can add, edit, or format text, numbers, or formulas in a spreadsheet.

    Edit data in a cell

    Step 1: First, open a spreadsheet in Google Sheets.

    Step 2: Click on an empty cell or double-click on a cell that is not empty.

    Step 3: You have to start typing now.

    • In order to add another line within a cell, press ‘ + Enter’ on a MacBook or ‘Ctrl + Enter’ on Windows computer.

    Step 4: Press ‘Enter’ when you are done.

    How to format one or more cells?

    Step 1: First, open a spreadsheet in Google Sheets.

    Step 2: You have to click a cell and then drag your mouse across the cells nearby that in order to highlight or you can hold ‘’ on a Mac or ‘Ctrl’ on Windows and click in another cell.

    Step 3: Now, use the options at the top of toolbar in order to format text or numbers in a cell.

    How to use formulas and functions in a spreadsheet?

    Step 1: First, open a spreadsheet in Google Sheets.

    Step 2: Then, type an ‘equal sign’ (=) in a cell and type in the function that you would like to use.

    Note: You will be able to see formulas’ suggestions and ranges based on your data.

    Step 3: A function help box will appear throughout the editing process to provide you with a definition of the function and its syntax, also an example for reference.

    How to share & work with others?

    You can easily share files and folders with people. You can decide whether they can view, edit, or comment on them.

    For more information about plan types and included capabilities, see the Smartsheet Plans page.

    To save time, use following keyboard shortcut keys in Smartsheet.

    Mac users should use Command ⌘ instead of Ctrl.

    Cut, Copy, Paste and Other Frequently Used Shortcuts

    PC Shortcut Mac Shortcut Description
    Ctrl + F1 Ctrl + Shift + F Enter full screen
    Ctrl + F1 Ctrl + Shift + F Exit Full screen
    Ctrl + X Command + X Cut
    Ctrl + C Command + C Copy

    You can copy data within a sheet in Smartsheet or between sheets. You can copy rows, cells, formulas, hyperlinks, and hierarchy.

    Select the cells that you want to fill. The cell containing the value that that you want to fill must be at the top of the selection.

    • This shortcut is useful when a column contains a formula that you want to use in every cell in that column.
    • This capability is also available by clicking and dragging from the bottom-right corner of a selected cell.

    Open a Sheet, Find Information, Move Around in a Sheet

    PC Shortcut Mac Shortcut Description
    Ctrl + / Command + / Open a Sheet
    Ctrl + F Command + F Find information within a sheet
    Ctrl + Shift + F Command + Shift + F Open Search form for advanced search options
    Ctrl + G Command + G Display the Go To Row window to navigate to a specific row in the sheet
    Home Home Go to the first cell of the current row
    End End Move to the last cell of the current row
    Ctrl + Home Command + Home Takes you to the top left cell of a sheet
    Ctrl + End Command + End Takes you to the bottom right cell of a sheet
    PgUp Page Up Moves you up in a sheet
    PgDn Page Down Moves you down in a sheet
    Alt +F Option + F Open File menu

    Work with Hierarchy

    PC Shortcut Mac Shortcut Description
    Ctrl + ] (right bracket) Command + ] (right bracket) Indent the row (you will see the indent level in the Primary Column only)
    Ctrl + [ (left bracket) Command + [ (left bracket) Outdent the row (you will see the indent level in the Primary Column only)

    Formatting

    PC Shortcut Mac Shortcut Description
    Ctrl + Enter Command + Enter Inserts a carriage return or line break in Text/Number cells

    Insert or Select Rows and Columns

    PC Shortcut Mac Shortcut Description
    Insert Ctrl + I Inserts a row above the selected row

    Work with Dates

    The following shortcuts work in cells of the Date column type. For more information about column types, see Use the Best Column Type for Your Data.

    How to format cells on google sheets on pc or mac

    Google Sheets is a free online alternative to Microsoft Excel , and has just as many customization options.

    Whether you’re monitoring business expenses or keeping track of your favorite “Seinfeld” episodes, spreadsheets are a great way to organize data in a way that’s streamlined and very easy to track – you can even do calculations or create alphabetical lists if needed.

    Google Sheets can help you keep track of a seemingly endless amount of information, and if you find you need additional cells than provided by default, you can add more in just a few seconds and a few clicks on your PC or Mac .

    Here’s how to do it.

    How to add one cell in Google Sheets

    1. Go to https://docs.google.com/spreadsheets and either open a previously created spreadsheet or click “New” to create one.

    2. To add an additional cell, select a cell by clicking on it, which will then highlight it.

    3. Right click the column, row, or cell. When the drop-down menu appears, hover over “Insert Cells,” then click “Shift right” or “Shift down” depending on your preference. This will move the cell you have highlighted in that direction and a new cell will be inserted in its place.

    How to add multiple cells in Google Sheets

    1. Open an already created spreadsheet, or create a new one on the Google Sheets website.

    2. Highlight the number of cells you want to add by clicking on one cell and dragging your mouse over the amount of the cells you want to highlight.

    3. Right-click on the highlighted cells and from the menu, click “Insert cells” and then “Shift right” or “Shift down” to move the highlighted cells in the selected direction and insert the new cells in their place.

    Power Tools provides you with various utilities to speed up most of your daily tasks. Learn how to work with the Clear tool to remove blank rows and columns, numbers or text, dates and notes, delete formatting, hyperlinks, and Booleans in your Google spreadsheet.

    How to clear data

    Run the Clear tool

    How to format cells on google sheets on pc or mac

    1. Go to Extensions > Power Tools > Start to open the add-on in Google Sheets:
    2. Click on the Clear icon on the add-on sidebar:

    Clear data by type

    How to format cells on google sheets on pc or mac

    Select the range with your cells and tick off the checkboxes next to the data types you’d like to remove:

    • Select the Clear all option to erase all types of data including images and formatting in the selected range.
    • Choose to Clear formatting to reset formatting to default in all cells of interest.
    • Check the Clear numbers option to remove all cells formatted as numbers in the highlighted range.
    • Clear hyperlinks will unlink all cells with hyperlinks within the range.
    • Tick off Clear formulas to get rid of all formulas in the selected range.
    • Use Clear dates to remove all date-formatted cells.
    • Clear notes allows you to delete all notes in the range in one click.
    • Select the Clear text option to delete all cells formatted as text in the range.
    • Decide to Clear booleans to remove all TRUE and FALSE boolean values from the cells.
    • Have all Data validation rules removed from all cells in the selection using the Clear validation option.

    Press Clear and all the data types you picked will be removed from the range of your choice.

    Remove empty rows and columns

    How to format cells on google sheets on pc or mac

    The options from the bottom block let you remove empty rows and columns. You can use them with or without the Clear options. Tick off the checkboxes next to whatever you want to delete:

    • Remove all empty rows
      Pick this option to delete all blank rows within the data in your sheet.
    • Remove all empty columns
      Similarly, choose to delete all blank columns within your data.
    • Remove unused rows
      Once your table is a complete set of data, you can get rid of all empty rows under it by checking this box.

    Once the needed options are ticked off, click Clear and see the result.

    How to format cells on google sheets on pc or mac

    Tip. You can quickly delete all empty and unused rows and columns right from the toolbar:

    Change background color and add a professional touch

    Scott Orgera is a former Lifewire writer covering tech since 2007. He has 25+ years' experience as a programmer and QA leader, and holds several Microsoft certifications including MCSE, MCP+I, and MOUS. He is also A+ certified.

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    What to Know

    • Desktop: Select cell range > Format > Conditional Formatting. Enter format rules, formula, and formatting style, then choose Done.
    • Android: Select cell range > Format > Create a rule > Conditional Formatting. Enter rules, formula, formatting style. Choose Save.
    • Delete a rule: Hover the cursor over the rule and select the trash can icon (desktop) or tap the trash can icon (mobile).

    Conditional formatting in Google Sheets lets you add a professional touch to your spreadsheets by modifying the look and feel of cells, rows, or columns based on certain criteria, or find specific data types to highlight duplicates. Here’s how to apply conditional formatting in Google Sheets on a computer or Andriod device.

    How to Use Conditional Formatting on a Desktop Browser

    Conditional formatting means that when specific conditions are met, the background and text color in designated Google Sheets cells instantly changes. This is useful when you want to see certain information or call out specific data.

    Here’s how conditional formatting works for Google sheets on a Windows PC or Mac using Chrome, Firefox, Safari for Mac, or IE 11 and Edge for Windows.

    Google Sheets may work in other browsers, but all features may not be available.

    Select the cell range where you want to apply conditional formatting.

    This example uses a spreadsheet with salespeople's conversion rates.

    Select Format from the top menu bar.

    Select Conditional Formatting.

    The Conditional format rules dialog box appears on the right side of the screen.

    Select the Format cells if drop-down menu and choose a condition. If you're following this example, choose Less than.

    Choose from a variety of self-explanatory conditions, or select Custom to create a condition.

    In the Value or formula box, enter the condition's criteria. For this example, enter 30% to highlight salespeople whose conversion rates are less than 30%.

    Under Formatting style, select a predefined background color or select Custom format to choose colors and effects, including bold and italics.

    To further enhance a conditional effect, select the Color Scale tab.

    Select a gradient. The color on the left applies to the lower number values in the selected cell range. The color on the right affects higher values.

    You'll see a live preview of the gradient colors when you select a color scale.

    When you're happy with your conditional formatting choices, select Done. The spreadsheet reflects your settings.

    To apply multiple formatting conditions to the same cell range, go to Format > Conditional Formatting, and select Add another rule. Google Sheets processes multiple rules in priority order from top to bottom. Reorder rules by dragging a rule up or down in the list.

    How to Use Conditional Formatting on an Android Device

    Here's how conditional formatting works for Google Sheets on an Android device.

    Launch the Google Sheets app and open a new or existing spreadsheet.

    Select the cell range you want to format.

    Tap the Format button, represented by the letter A, near the top of the spreadsheet.

    You'll see the Create a rule interface. Scroll down and select Conditional Formatting.

    Select the Format cells if drop-down menu and choose a condition.

    Adjust the visuals you want to apply to cells that meet your condition. In the Formatting style section, tap one of the six options or choose Custom to select colors and effects.

    Tap the Color scale tab to apply gradient colors to cells. Choose the numeric values and colors you want to use.

    Tap Save to apply your choices. You'll see your new rule on the Conditional Formatting screen. Tap the check mark to exit and return to the spreadsheet.

    Tap Save and New to add another rule.

    How to Use Custom Formulas

    Google Sheets provides more than a dozen formatting conditions dealing with text strings, dates, and numeric values. You’re not limited to these default options. Use a custom formula to apply a condition to a cell range based on values from other cells, which isn’t an option with the predefined selections.

    This example uses a custom formula to show when the same value appears in more than one cell using the COUNTIF function.

    Open a spreadsheet and select the cell range you want to format. This example selects cells B2 through B15.

    Go to Format > Conditional Formatting.

    Under Format cells if, choose Custom formula is.

    Enter the formula into the Value or Formula field. For this example, use the formula:

    =COUNTIF(B:B,B2)>1

    If your range of cells isn't in column B, change it to your column, and change B2 to the first cell in your selected range.

    Select Done. Any duplicate information in your spreadsheet is highlighted.

    How to Remove Conditional Formatting on a Desktop Browser

    It's easy to delete a conditional formatting rule.

    Select the cell range where you'd like to remove one or more conditional formatting rules.

    Select Format.

    Choose Conditional Formatting.

    You'll see any current conditional formatting rules. To delete a rule, hover the cursor over the rule and select the trash can icon.

    How to Remove Conditional Formatting on an Android Device

    Select the cell or cells where you'd like to remove one or more conditional formatting rules.

    Tap Format (represented by the letter A).

    Select Conditional Formatting.

    You'll see a list of current rules. To delete a rule, tap the garbage can icon next to it.

    There are a number of ways you can create a spreadsheet. There are times when the default layout of the spreadsheet doesn’t exactly match your needs.

    Merging the cells violates the default flow of rows and columns to slightly complicated structure. If you see the need for merging, consider it again. Often, keeping the default rows and columns structure works best.

    Merging is required often for headings When you want to show the grouping of the sub-columns.

    How to Merge Cells Horizontally

    1. Select the Cells that you want to merge.
    2. Press the Merge Cells button

    How to format cells on google sheets on pc or macAfter merging, enter the text inside the merged cell

    How to Merge Cells Vertically

    Steps to Merge cells vertically is similar; select the cells and press the “merge cells” button

    How to format cells on google sheets on pc or mac How to format cells on google sheets on pc or mac

    Note that you can use the vertical-align options to align the text in the middle of the merged cells

    Keyboard shortcut for merging cells

    There is no quick shortcut for merging cells in Google Sheet. However, you can open the “Format Menu ->Merge -> Merge All” using key board shortcuts.

    Mac: Ctrl + Option + O, M , Enter

    Pressing Ctrl + Option + O opens the format menu. Pressing M selects the “Merge Cells” Option and enter selects Merge All.

    Windows: Alt + O, M , Enter

    Alt+O opens the format menu, M selects “Merge Cells” option, and Enter Selects “Merge All”

    How to merge cells in google sheets without losing data

    The merge option in Google sheet will preserve only the top/left value in the set of cells selected. The rest of the data are lost.

    How to merge cells in the Google sheet without loosing the data?

    In this case, what you want to do is to combine multiple cells in to one. Merge is not the right option. Use CONCATENATE(…) function to combine the values in the cells. Here is how to do it:

    Suppose you want to merge/combine the FirstName and LastName columns to a single Name column.

    • First, Insert a new column “Name”
    • For the first cell, the formula is: CONCATENATE(A2,” “,B2)

    Copy & extend the first cell to the rest of the column to combine the rest of the values.

    How to format cells on google sheets on pc or mac

    You may want to delete the FirstName and LastName columns (the source columns) However, then the Name field also will become empty. This is because the Name Column is constructed using those first two columns.

    You have to first convert the “Name” column to values. First, Copy the Name Column :

    How to format cells on google sheets on pc or mac

    Create a new column and do “Paste Values only”.

    How to format cells on google sheets on pc or mac

    Now you can delete the FirstName and LastName columns and the original Name Column. We are left with the merged, new “Name” Column.