How to organize and run a booth

How to organize and run a booth

Hosting a booth at a conference or other event can be a great way to raise brain awareness, connect with people with interests similar to yours, and encourage others to get involved in their community.

When preparing to exhibit at a public event, it’s important to start planning early. With careful preparation and organization, you can ensure your outreach is a success.

Follow the steps below to help you plan for and run a booth that gets people talking about the brain.

1. Purchase Booth Space

Some events require you to purchase the booth almost a year in advance in order to reserve your spot. Start by determining the cost of the booth, keeping in mind you’ll usually need to pay upfront for at least a portion if not all of it to hold your space. Decide what size booth you’ll need, which can vary depending on how many materials you plan to bring and how many staff or volunteer members will work the booth with you. Most booths measure 10 square feet (a single booth) or 10×20 feet (a double booth).

2. Order What You’ll Need

While some events provide tables, chairs, wastebaskets, and carpeting for exhibitors, others do not. Find out what will be supplied for you and then order the rest. If you’ll need electricity to run any of your activities, let the event organizer know you want to order it. Lead retrievals may also be available and can be used to scan attendees’ badges for following up after the event. For large events, there is usually a show company that will ship your materials to and from the event. Determine if there is a separate company, and if so, ask them for an estimated shipping cost.

3. Decide What to Bring

About 2–3 months in advance, start thinking about the types of materials or activities you’ll have and how many of each you’ll need. Consider the audience who will be in attendance. For example, if the event is for kids, bring plenty of games so they can try them. In contrast, if mostly adults will be at the event, just a sample or two of your materials may be sufficient.

4. Promote Your Booth

Don’t forget to get the word out! With all of the work you’ve put into planning your booth, this step is crucial for letting interested audiences know you’ll be at the event. Social media can allow you to reach many people at once. Post several times in the months leading up to the event, using attractive images and engaging text to capture people’s attention. Tease what you’ll be bringing and what attendees can learn, and show you’re excited to be going, too!

5. Recruit Help

At this time, you’ll also want to figure out how many people from your organization will help run the booth. The more activities you plan to have on site, the more people will need to be there. Ideally, at least one person would be assigned to an individual activity. If you’re in need of additional help, social media can also be an ideal place to find volunteers outside of your organization. Additionally, you can search the Find a Neuroscientist database on BrainFacts.org to reach out to scientists who are interested in outreach and located in the city in which the event will take place.

6. Register for the Event

About a month before the event, you should know which staff and/or volunteers will exhibit with you. Many conferences require preregistration of these people, so be mindful of any deadlines. Then, create a packing list, ask another person to look over it, and leave plenty of time to pack — it can often take longer than expected.

7. Set Up and Run Your Booth

Most conferences designate time for exhibitors to set up their booth before the conference formally begins. Take advantage of this time to design your display so it’s visually appealing and inviting to attendees who may be walking by. If you meet people during the event you want to connect with again, take their business card and make a note for yourself about what they do or what you discussed to help you remember. After the event, return any materials you ordered, and if you scanned badges, send a follow-up email to those who stopped by your booth and may want to learn more about your topic.

How to organize and run a booth

How to organize and run a booth

RingCentral Booth at Dreamforce 2012

Even in our digitally connected world, nothing trumps the value of in-person meetings. That’s why RingCentral exhibits at various trade shows throughout the year. It’s a great opportunity to talk about our cloud-based communications platform to prospective and existing customers.

But managing a trade show booth is no easy task. As an event coordinator for RingCentral, I can tell you that organizing an exhibition is a huge effort that requires careful planning, attention to detail, persistence, and endurance.

Recently, I managed our trade show booth at Salesforce.com’s annual Dreamforce event. I’m happy to report that the conference was hugely successful for RingCentral. So I thought I’d share several tips on what we did right.

1. Make a master to-do list
As elementary as it sounds, making a master list of to-do items and deliverables is a necessary starting point for event planning. Once you have all the requirements, it’s easier to organize items into categories such as booth, staff, or demo. Be sure to check the event website for checklists and deadlines.

2. Become best friends with the event organizer
As an exhibitor at Dreamforce, we had a point of contact whom we consulted for guidance and advice on everything from choosing the booth’s location on the floor to obtaining permission for having a giant inflatable phone included in our display. Our event contact was an excellent and responsive resource — all the more so since she served multiple exhibitors. So even when things got stressful, I always made sure to be gracious and grateful to our Dreamforce contact. When I met her in person at the event, I gave her a thank-you gift.

3. Keep the signage simple
To state the obvious, you want your signage and booth displays to be interesting and inviting. Think of your booth from a passerby’s perspective, i.e., someone who knows nothing about your product or service. Ask yourself whether the messaging conveys a meaningful description, something that leaves an impression in as few words as possible. You’re not likely to attract or stop people in their tracks with wordy signage, so keep it simple. Less is more.

4. Have a lead retrieval process
It’s no secret that trade shows can be a fount for sales leads, so be sure to establish a lead retrieval process. We recommend renting the portable scanners that are often offered through the organization hosting the event (or via a contracted service). If you expect a steady stream of traffic, rent more than one scanner — or else your staff will be scrambling constantly for the one device. Then, when the show is over, be sure to upload all contacts into your CRM system and mark them as leads from the specific show.

5. Follow up on leads
Leads are worth nothing without follow-up. Define the process for reaching out to contacts: who is responsible for following up, and how will leads be divided among team members? The best time to reach out to leads is the week following an event, when conversations are still fresh on everyone’s mind. Therefore, establish a deadline for follow-up, e.g., no later than one full week after an event.

6. Offer a promotion and giveaway
Like with any marketing effort, you need to offer an incentive for attendees to stop by the booth to learn about your offering. At Dreamforce, we offered a 30-day free trial of RingCentral and gave away RingCentral-branded orange retro handsets to folks who watched a demo. Inevitably, you’ll encounter people who want your tchotchkes but have no interest in your product. That’s why it’s helpful to have a “hurdle,” such as requiring a demo, in order to net out the tchotchke hounds from the folks who are truly interested.

7. Choose the right booth staff
In general, staff your booth with employees who are outgoing, articulate, and knowledgeable about your product. Note: be sure to provide training and talking points, even for company veterans. Staffers should be motivated and attentive — they should engage with customers and prospectives straightaway. I’ve observed plenty of booth staffers at other companies who continue chatting amongst themselves, even when there is a visitor present. Another no-no? Eating in the booth — it doesn’t project a professional image. Finally, make sure the booth staff consists of a combination of product experts, as well as salespeople.

8. Consider eye-catching attire

How to organize and run a booth


Logo-inscribed polo shirts are unremarkable. If you really want to stand out, consider spicing up the staff attire, whether it’s a splash of color or an unusual accessory. For Dreamforce, we ordered t-shirts with a vivid branded design and dressed up the look with orange leis and fedora hats. Between our signage, our giant inflatable phone, and our colorful attire, we were impossible to miss.

9. Build a demo and script
Seeing is believing, which is why it’s important that you demonstrate how your product or service works. This can be achieved with a simple but engaging powerpoint. Even more ideal are live demos. At Dreamforce, we showed RingCentral integrated with Salesforce.com through the actual user experience of activating different features. The product team built the demo and wrote the talking points, which were communicated during staff training.

10. Create a booth staff schedule
Last but certainly not least: create a booth schedule that explicitly indicates when and where your staff is supposed to show up. Circulate the schedule several times prior to the actual event to give people a chance to request modifications. Set a deadline for when no further changes can be made. And be sure to include everyone’s contact information (mobile phone number) on the schedule, which you should widely distribute.

Did we miss something that you find critical in the exhibition process? Tell us in the comments section below.

Originally published Oct 10, 2012, updated Aug 22, 2021

How to organize and run a booth

How to Organize your Exhibition Booth

Want to drive traffic to your new business? Just select a trade show event and set up your exhibition booth featuring the products or services of your business. You shall receive a good response and can reach out to numerous customers. A neatly designed booth would also help you improve your bonds with existing customers.

Read our article to know all about how you can organize your exhibition booth in different trade shows:

#1. Choose the Right Trade Event:

First of all, you need to make up your mind on what kind of business events you would participate in. Do a thorough research on international and national events that have the power to usher your brand into the spotlight.

#2. Select your Space Carefully:

Have you chosen the exact location where your exhibition booth shall be placed? Start it as soon as possible. Watch out for the ideal exhibition booth places businesses might opt for in different trade events.

#3. Don’t Forget to Check the Facilities:

Does your booth possess the requisite facilities to be fully operational?

Check if there is adequate supply of electricity, sound system, lighting options and a refrigerator if you are a food supplier.

#4. Choose Great Designs:

Last but not the least, you got to keep a vigil on the best exhibition booth designs Barcelona.

You can take a look at the stands, we offer:

  • Custom exhibition stand
  • Modular exhibition stand
  • Portable exhibition stand
  • Country Pavilion
  • Two STOREY exhibition stand

How to organize and run a booth

Gone are the days when exhibitors had to fly to the event location to get an idea of booth dimensions and run into mishaps like printing blunders. Virtual events have erased the inconvenience and made it easier to prepare and manage booths online. While the goal is the same, setting up a virtual booth is a lot easier than a physical booth.

A virtual booth is a space where exhibitors can meet and greet attendees, talk about their brand, and capture leads. It usually displays the brand’s logo, product/service videos, and digital collateral. With the help of these, exhibitors can effectively connect with the attendees in a visually appealing environment and build long-lasting connections by using audio/video/text chat.

Without further ado, let us share the best practices for preparing and managing a virtual booth for a groundbreaking virtual event.

1. Decide your Booth Strategy

What do you want to achieve from your participation in the event as an exhibitor or organizer? How do you plan to accomplish this through your virtual booth? What are your audience’s needs? It is essential to brainstorm with your team about your goals before plans are put in place.

2. Categorize Your Booths

Categorizing booths simplifies the process of finding what they’re looking for, and preventing the chances of having them miss out on it. You can categorize them based on departments, products/services, or even geographies for a more global event.

3. Pick the Right Booth Layout

Attendee user experience is tied to how easy it is to find what they’re looking for and how well the platform lends itself to exploration. Both these objectives require you as an event organizer to ensure your exhibit hall is laid out perfectly. Too many events with amazing content simply fail because the hall structure was poorly framed.

First, how many booths should you have? Although this entirely depends on the nature of your event, an event lasting for 6 hours with up to 100 booths gives enough choice to the attendee without causing fatigue. It only makes sense to exceed that threshold if you’re running a large online expo, job fair or education summit.

How to organize and run a booth

0-20 booths

Try to show your exhibit hall in a single view. For example, vFairs has a few templates with an “overhead” shot that encompasses all the booths in one go. This allows attendees to see their options in one place and quickly make a decision.

How to organize and run a booth

20 – 50 booths

Opt for a view that allows for easy scrolling. vFairs has horizontal scrolling booth views that are ideal for such a booth count.

How to organize and run a booth

5 0 – 100 booths

This is a bit sizable to contain in one view. vFairs exhibit halls can be designed with multiple floors, so break your hall into 2-3 different floors to create a sense of organization.

How to organize and run a booth

100+ booths

For such an event size, the recommended practice is to have multiple exhibit halls in place, categorize your booths, and place them in multiple exhibit halls with descriptive labels. Link out to these halls from your main lobby to ensure easy discovery.

How to organize and run a booth

4. Pay Special Attention to the Sequence of Booths

Keep in mind that certain sponsors would like more visibility, just as in a physical event. In that case, you can do the following:

(i) build sponsored billboards in your exhibit hall

(ii) front load sponsor booths

How to organize and run a booth

5. Design Visually Appealing Booths

Unlike physical events, you cannot go around the event arena distributing brochures in an attempt to bring attendees to your booth in a virtual event. Your booth needs to be visually appealing to stand out and attract attention.

The best way to do that is through compelling images and videos that are displayed on your booth. Use your brand colors, high-quality images, and content that can lead to high impact. Be mindful of the booth and display area dimensions. Also, make sure the design of digital handouts is aligning with the theme of your booth.

6. Prepare Content That Complements Your Goals

While developing content for your booth, keep in mind your target audience and the kind of content they will consider valuable. Your content’s messaging should be clear, concise, and in line with the goals defined for your organization’s presence in the online event. It is advised that content development should be started as soon as possible to roll out error-free work that can convert.

Prepare introductory videos and informative documents beforehand to avoid complications at the time of the event. You can also share content regarding your business’s stance on issues of importance to emerge as a thought leader and initiate a conversation with the audience. Upload files and links to your booth prior to the event.

7. Train the Team

Manning a digital booth is different from manning a physical booth. It is necessary for the exhibitors to know how to use the platform, set up the booth, make necessary adjustments, and stay connected to the attendees. Hence, it is important to train the team responsible for manning the booth on the event day.

The team should be responsive to the attendees. If an attendee wants to chat, there should always be someone available. Prepare a schedule for the team and allocate time slots to avoid delays.

Additionally, make sure the team knows the company’s products/services inside out. Just like physical events, the team managing a virtual booth should be able to pitch the products/services in the best way possible to the attendees.

8. Offer Follow-up Options

A virtual event ensures valuable data is collected. This is used to stay in touch with the attendees even after the event. This provides another chance for exhibitors to convert attendees into leads and close deals.

Hence, following up with the attendees is essential after the event. Booth representatives can devise a message for the attendees based on their conversation during the event. This provides exhibitors the opportunity to tailor their messaging according to the needs of the attendees and develop lasting relationships.

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Home » Event management: How to organise and stage a special event

How to organize and run a booth

Special events come under the umbrella of public relations and are a great way to promote your business. If you have event management plans for your own special event, you are in a good position to make the most of the PR opportunity it presents.

Media coverage of your special event will raise the profile of your brand and increase awareness of your products or services. An event is also a great way to get clients, prospects and influencers together to help spread the word about you and your business.

Below are some event management tips for a well-staged event. I’ve focused on what’s required for larger events, but the advice can be scaled down to smaller affairs. Whether you’re planning a networking event, a media conference, seminar or workshop, fashion parade, open day, product launch or even a cocktail party, it will help keep the following in mind.

The beginning

Paying attention to every detail creates a professional image for your business. Begin with the basics by developing your message and branding, choosing the venue or site, date, start and finish times.

If you’re planning a large events, you should also:

  • If it is a community event, organise the legalities – check council permits, contracts, letters of agreement and insurance.
  • Set budgets, organise sponsors, suppliers and venue facilities.
  • Plan entertainment and accommodation.
  • Arrange food and catering, kitchen and bar facilities, hospitality, dressing rooms, hair and make up, media area, alcohol and beverages and any licenses needed.
  • Set up money collection and float.
  • Have table settings or seating arrangements in place.
  • Get merchandise and souvenirs. Signage including t-shirts or uniforms.

Equipment for your event

The following should be on your checklist:

  • Staging – design and decoration.
  • Power, audiovisual, lighting, video or PowerPoint presentation, speakers or entertainers needs.
  • Marquees, tents or stalls, toilets, waste bins and water.
  • Administration, information and lost children area.
  • Ambulance or first aid, security, crowd control.
  • Contingency plan for wet weather and crisis management plan. Include a manual and run sheets for all personnel.
  • Event tool kit – consider things like blue tac for posters, blank name tags, first aid kit, torch and gaffa tape.

Promotion of, and communication at your event

  • Organise media releases, photographic images for press usage on television, the Internet and in print.
  • Have a photographer and/or video producer at your event.
  • Get letterhead and invitations printed, newsletters and emails issued or mailbox drops.
  • Ensure flyers, posters and programs inlcude telephone numbers and website addresses.
  • Have an event manual with contact numbers of organisers, staff and entertainers.
  • Send letters to confirm details.
  • Carry walkie-talkies for instant communication or mobile phones.
  • Have research and evaluation strategies in place.

Entrances and exits

Give detailed instructions to your guests on how to get there, including public transport options and parking stations. Be aware of emergency exits, disabled access, location for unloading of equipment and equipment storage areas, ticketing, queuing, registration and name tags and event site map.

The End

Pack up equipment and organise staff to “bump out”. Have a clean up plan in place. Arrange collection of equipment. Analyse research and assess budgets. Have a debrief to know what worked and what didn’t for next time. Send thank you notes.

Good event management can create “buzz” and goodwill for your business, product or service and perhaps result in extra sales and profits.

In fact I, along with my co-authors, have a book launch event coming up, I’ll let you know how it goes. In case you’re wondering our book is called From Apprentice to Business Ace – An inside-out guide to personal branding.

  1. How to Organize a Church Bazaar
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  3. Ideas for the Dedication of a Building
  4. How to Start a Food Vendor Business
  5. How to Organize a Wedding Fair

How to organize and run a booth

Digital Vision./Photodisc/Getty Images

Putting on a fun fair can be a popular, enjoyable way to raise funds for your organization, but it requires a lot of work to be successful. School, church and community fairs are typically organized and manned almost entirely by volunteers. Keeping them focused and on task is occasionally like herding cats. Start at least six months in advance of your planned event, assign responsibilities to key volunteers, determine games, activities and food needs and plan your budget accordingly.

Fair Logistics

How to organize and run a booth

The biggest challenges of planning a fun fair are picking a venue and establishing a budget and financial goals. If you’re planning a school fair, the gym, cafeteria and playground are likely options, and often cost little to nothing to use. Hold a church fair in the fellowship hall or parking area; however, small churches may need to reserve space at a community center or local park. Ensure the location you select is affordable and safe, and able to accommodate the rides and activities you’re planning. Verify there is sufficient access to power sources, kitchen facilities, bathrooms and parking. Determine what, if any, security arrangements are needed and obtain any required permits.

Rides and Games

How to organize and run a booth

The entertainment focus of your fair is the rides and games. If you’re renting these from a carnival company, check the safety records and the backgrounds of their personnel. For a school fun fair, you can organize or build your own games, particularly for elementary age kids, though you might want to rent a bounce house or dunk tank. Set up a wading pool duck pond; hang a curtain for fishing for prizes; make a bean bag toss; use the gym for basketball free throw contests, a putt-putt golf hole, pop-bottle bowling and the cake walk; and tables for activities such as the lollipop pull. Make posters advertising each activity and provide small prizes for the participants.

Food and Amenities

How to organize and run a booth

Food is another sure-fire attraction at most fun fairs. You can hire vendors to prepare and sell the food, purchase prepared food from local restaurants, or buy food to be cooked and sold by fair volunteers, depending on your available budget and the organization’s fundraising goals. Offer a variety of local favorites, focusing on items that are relatively quick and simple to prepare. Foods that fair-goers can eat while wandering around are typically popular. Hot dogs, wraps, burgers, gyros and sandwiches are staple fair food, along with popcorn, chips, baked goods and ice cream or snow cones. You’ll need large quantities of disposable plates, cups, napkins and flatware, along with lots of large trash cans and liners.

Preparation, Personnel and Prices

How to organize and run a booth

Leading up to the fair, assign volunteers to advertise the fair, get sponsors and donations, acquire permits and work with vendors. For fair day, be sure you have enough people to man every activity and installation, including the food booth and game and ticket sales kiosk. Assign and post shifts for each booth, including sufficient volunteers to help with setup and cleanup. Before the fair, the organization’s treasurer works with volunteers to establish prices, which should be prominently posted throughout the venue. Prices can be a set number of tickets per ride or activity, or a set price wristband good for all activities. This group also oversees ticket sales and ensures all monies are collected and accounted for.

How to organize and run a booth

How to organize and run a booth

Kevork Djansezian/Getty Images News/Getty Images

How to organize and run a booth

Creative Ideas for a Job Fair Poster

Career fairs provide a convenient way to give job seekers access to a variety of employers. Whether you’re planning the fair for your college, company or organization, you’ll find that thorough planning and preparation is essential. Planning the fair at least six months in advance will allow plenty of time to select and invite employers, finalize details and publicize the event.

Place, Date and Time

The first step in planning a career fair involves choosing a location and picking a date and time. If you’re holding the fair on the premises of your school, company or organization, you might already have a room large enough to accommodate attendees and employers. If not, do some research to find local venues large enough to accommodate the fair. Be sure to check the maximum occupancy allowed by fire code for your venue before you decide on a location. Keep the physical comfort of your attendees in mind when choosing a venue. An un-air-conditioned space won’t be the best choice for an August career fair, even if the space is free.

Budget

Every career fair requires some expenditures no matter how large or small. Holding the fair at your own facility will decrease costs, but you’ll still have some expenditures. Prepare a detailed budget to avoid surprise expenses. The Science Careers website notes that you might be charged set-up and clean-up fees by your organization’s maintenance staff. Fees are charged for audio-visual equipment. Other expenses include fees for advertising, venue rental, insurance, name tags, paper, posters, copying and postage. If you plan to host a hospitality room for employers, include costs for coffee, tea, soft drinks and snacks.

Employers

Once you’ve chosen the place, date and time, start contacting employers. Before you send invitations, decide if you will allow employers to attend for free or will charge a fee for booth space. Include details about how many tables and chairs will be provided, the size of the booth, proximity to electrical outlets and Internet service, and information on set-up and break-down times when writing your invitation letter. Use a database to keep track of employer replies and booth assignments.

Staffing

Determine who will staff the career fair. If you plan to staff the fair with volunteers from your organization or company, invite volunteers at least three months prior to the event date. Approach volunteers directly or post invitations on your website, social media platforms and on bulletin boards. how many people you will need to perform such tasks as greeting attendees, staffing the registration table and assisting employers with set-up. The Job Center of Wisconsin website notes that you might also ask staff members to circulate around the event and respond to questions from attendees or employers.

Advertising

Decide how you will let job seekers know about the event. If the fair is targeted to members of your school and organization only, place notices on the school or organization’s Intranet and website. Make posters and place them in high-traffic areas. If you are holding a large career fair, you might want to pay for newspaper, radio or television advertisements and create a dedicated website for the fair. No matter what size the fair, posts on Facebook, Twitter and other social media sites can help you spread the word inexpensively. Send press releases to the local media four weeks before the event. Be sure to include the names of several of the employers who will participate and those of any sponsors.

  • Science Careers: Taking Control of Your Future: How to Organize a Successful Science and Career Fair, Part 4
  • Job Center of Wisconsin: Job Fair Tips for Success
  • Sevy Strategies and Techniques, LLC: Organize a Career Fair

Working at a humane society allowed Jill Leviticus to combine her business management experience with her love of animals. Leviticus has a journalism degree from Lock Haven University, has written for Nonprofit Management Report, Volunteer Management Report and Healthy Pet, and has worked in the healthcare field.

How to organize and run a booth

Preparing for a Vendor Booth

  • By Evergreen Mediaegm_rapidcity
  • June 17, 2019
  • Evergreen Media,Marketing

Trade shows and other vendor events are a fact of life for anybody in direct sales. They provide you with an opportunity to meet customers in person, helping you to forge personal connections and establish a rapport. In a world where an increasing number of sales transactions take place anonymously through online merchants, vendor events are a great way to personalize your brand, help build awareness, and generate sales leads. They are one of the most effective networking opportunities you’ll find. An added bonus is the fact that you can stealthily gauge your competition.

At the heart of any event is the vendor booth. It’s a great way to showcase your organization and draw in potential customers. Coming up with a plan for your booth well in advance will help maximize its effectiveness and spare you from any last-minute surprises.

Here are a few dos and don’ts to make your vendor booth a success.

DO: Choose an ideal location for your booth.

If you’re attending an event that allows you to choose your spot, register early. Some locations are better than others; if you can find a spot near the entrance, your booth will be one of the first that attendees see. A middle spot is another good choice, as many people like to make a lap or two before committing to a purchase. Try to avoid less-desirable locations (areas with minimal traffic, poor lighting, or near restrooms).

DON’T: Wait until the last minute to plan your booth space.

Setting up a booth the morning of the event is stressful enough; if you don’t have everything laid out and measured beforehand, you might find yourself in a mad scramble to get everything completed before customers start arriving. You can plot everything using a software program like Adobe Illustrator or go old school and jot it all down on paper. The important thing is to have it all configured first to ensure everything fits in the allotted space.

DO: Prominently display your company name.

Sherlock Holmes might enjoy a good mystery, but you don’t want to leave potential customers searching for clues to your identity. Bring a sign that clearly identifies your company name (and tagline, if relevant) and display it front and center—either hanging down from your table or above and behind you if you’ve got a tent setup. This can be especially effective when you’re surrounded by other tents and hoping to stand out from the crowd.

How to organize and run a booth

DON’T: Lay out all your displays flat on a table.

Give customers an excuse to make a beeline for your booth by placing products and signs at various heights in a vertical display so they’ll catch the eyes of people passing by. Nobody will elbow their way through a crowd if they don’t know what you’re selling.

DO: Offer a giveaway or prize.

People expect free swag at trade shows. It’s a great way to entice people to stop by your booth even if they aren’t interested in your product (this is your opportunity to turn on the charm and amp up those sales skills!). Food is a great motivator; 70 percent of trade show attendees want a snack or beverage while they’re wandering the aisles. Other options include branded merchandise such as pens and calendars, or raffle prizes—requiring the person to fill out contact information is a great way to secure leads!

How to organize and run a booth

DON’T: Assume power or wifi are available.

If your booth needs electricity or a wifi connection, make sure these are available when securing your spot. Yes, this is the 21st century, but not all event spaces provide access to these necessities, so do your research in advance. You might need to budget extra money for a power hookup, but that’s better than going without. And if you’re accepting non-cash payments, wifi is a must; without it, you might literally go home empty-handed.

DO: Wear a shirt or hat with your company logo.

Make sure you’re wearing clothing that helps promote your brand and increase recognition. Ordering custom apparel is simple and inexpensive and a great way to showcase your company—even after hours or when you’re on a break, checking out the other vendors.

DON’T: Stay seated.

Standing up gives the impression that you are interested and approachable and helps encourage conversation. It will make customers more comfortable looking at your products and they won’t feel like they’re bothering you by asking questions. You don’t have to remain on your feet for eight hours straight, but limit your seating time to brief periods when there are lulls in the action.

DO: Promote your event on social media.

Facebook makes it easy to add events and invite as many people as you’d like, and Instagram is a great platform for sharing photos of your booth and posting stories of the event as it unfolds. Even a well-timed Tweet is likely to increase foot traffic, especially if you offer an incentive to stop by (“enter our raffle to win a prize!”).

DON’T: Forget to follow up with customers.

Make sure the information you collect from visitors to your booth (whether business cards, names on raffle tickets, or social media RSVPs) is tracked and followed up on. Don’t worry about intruding on their privacy; attendees expect to be contacted. And the sooner, the better—you’ll want to do so when the event is still fresh in their minds.

How to organize and run a booth Lacking attention to detail, organizing a trade show can quickly become a logistical nightmare. Organizers must select a time and place for the event, attract trade show vendors, and manage thousands of small details in order to make the event a success.

Ultimately, the organizer’s goal is to provide a platform through which buyers and sellers can meet. The challenge is coordinating each of the essential components that go into building that platform.

In this article, you’ll learn about each of the elements involved in organizing a successful trade show. We’ll explore how to attract the right type of trade show vendors as well as the services you’ll need to offer them.

Selecting A Time And Venue

Choosing an appropriate time and place for your trade show can be complicated. You’ll need to make it convenient for both trade show vendors and attendees to come. Avoid holding your event during major holidays. Otherwise, you’ll experience fewer reservations for trade show exhibits and less floor traffic.

When you reserve your venue, keep in mind the number of people you expect to attend, as well as the expected number of trade show exhibits. You’ll want to plan conservatively to avoid capacity issues. But, you should also avoid reserving a large convention center or enormous hall if the floor traffic and number of trade show vendors do not justify it.

Also, consider other conventions, conferences, and trade shows being held on your chosen date. Unless you’re hoping to leverage other events’ traffic, avoid reserving a venue in close proximity to them.

Attracting Trade Show Vendors

Attracting reliable trade show vendors who return year after year is essential to organizing a successful event. It’s worth noting if you consider that vendors have limited budgets, especially given the softening economy. Consider creating packages that include a number of attractive incentives. For example, a package might include floor space for their trade show exhibits, an advertisement in the event directory, and a panel appearance to increase their exposure. That will make it easier for them to justify attending.

Trade Show Construction

Transforming a hall or convention center into an attractive trade show event requires carpeting, lighting, audio/visual equipment, and an assortment of furnishings and fixtures. There are a number of dependable contractors on whom you can rely for your trade show construction needs. Some provide the labor for the installation and dismantling of lighting, equipment, and carpeting. Other contractors can supply computers, point of sale processing solutions, and venue lighting. The success of your event depends largely upon working with contractors who specialize in trade show construction.

Ancillary Services

As noted above, attracting trade show vendors and motivating them to reserve space is critical to your event. You’re competing with other event organizers for vendors’ limited budgets. If you can provide additional services that will make your convention or trade show more attractive, those vendors will be more likely to consider attending.

For example, you can contract with other companies to offer child care services for vendors and attendees with young children. You can provide experienced booth staff for exhibitors who are unable to supply their own. Consider offering them a list of designers who specialize in creating eye-catching trade show exhibits. You can even supply an easy-to-use trade show checklist to prospective exhibitors to help simplify their planning efforts.

Planning Your Trade Show Event

There was a time when trade show organizers considered themselves to be “space sellers.” That is, their focus was on selling reservations for trade show exhibits. Those days are all but forgotten. Today, organizers must focus on constructing a platform through which buyers and sellers can meet. A significant part of that task requires attracting trade show vendors and working with dependable trade show contractors in order to create a successful event.

About the author:

Jonathan Edelman provides helpful advice about trade show strategies. With years of experience in the trenches, he is an expert on booth displays, follow up techniques, and using trade show marketing strategies to boost revenue.

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How to organize and run a booth

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Organizing a successful job fair requires attention to detail, creativity and strategic planning. A job fair is an opportunity for prospective employers to find a capable workforce. At the same time, job seekers are able to network with hiring officials. Since a job fair is a large event with a variety of moving parts, it is important to have a strong planning group to provide support. You will also need a generous supply of volunteers for the day of the fair to assist with setup, staff registration and to direct participants. If you have a dedicated team to assist, you can make a successful job fair happen in as little as three months.

Logistics

The first step in organizing a successful job fair is to select a date and location. Be sure to plan the fair at a time that minimizes conflict with other events and holidays. Daytime is best for employers, but be sure job seekers – your intended audience – will be able to attend, too. Make sure to:

  • Reserve a space that can accommodate your estimated audience.
  • Reserve tables and chairs for employers, hospitality rooms and registration.

Recruit Employers

If this is your first job fair, recruiting employers may seem like a daunting task. A clear theme or focus for the fair will guide employer recruitment. For example, an engineering fair would target engineering firms. If you are organizing a general job fair, contact human resource directors and hiring managers to promote your event. Don’t be afraid to leverage connections that you or your organization have with local businesses. It isn’t uncommon to charge employers to have a booth at a job fair. This may be the primary way to recoup your costs. Determine if the fee includes lunch, a table and chairs, and electrical power. These tasks will make recruiting employers go smoothly:

  • Make a list of prospective employers.
  • Create a marketing flyer or e-solicitation targeting employer involvement.
  • Follow up with employers to confirm their attendance.

Recruiting Attendees

In addition to employers, a successful job fair requires job seekers. If you have a built-in audience at a school or in a community organization, recruiting won’t be difficult. If not, advertising is key. Social media, email lists, public service announcements and flyers are all effective marketing options. Consider offering career preparation workshops with topics like Dress for Success, Creating an Elevator Pitch and Resume Writing, which prepare job seekers for the job fair process. They also serve as creative advertising for the fair itself, in addition to:

  • Spreading out marketing events across different time periods to continually promote the fair.
  • Targeting special populations, such as graduating seniors.

Extras for a Successful Fair

For a successful job fair, details make the difference. Create a memorable experience for employers and job seekers by anticipating their needs. Nametags for employers and employees are a must. Distribute these at the check-in table. It’s important to provide an overview of the job postings with corresponding employer booths. Use an online format or an old-fashioned job board outside of the fair venue. A special touch is to take a professional photo of each job seeker and send them an electronic copy. Also, create and hang internal and external directional signage and don’t forget to order refreshments for employer hospitality.

Post-Fair Evaluation

When your job fair is over, it is important to solicit feedback from employers, job seekers, the organizing committee and the volunteers. While you know it was a successful job fair, comments from those involved will inform the planning of future events. You can deliver a paper evaluation form or send it electronically. Finally, hold a special thank-you party for the planning committee and volunteers. Use this event to show your gratitude and gather comments about what went well and what could be improved next time.

A good cleaning helps refresh our living and mental spaces. Here’s how to declutter your digital spaces.

  • Snap layouts provide a more organized view and optimize screen space on your computer. Choose from different grid options to arrange a more organized computer desktop screen.
  • Consider creating separate folders in OneDrive. Make folders with distinct names for your photos, documents, or special projects.
  • Keep your inbox feeling fresh and spam-free with automatic filtering and sorting, as well as tools like Sweep, Archive, and Move to.
  • Clean out your Browser Favorites in Microsoft Edge by reorganizing or deleting unused favorites. You can also create new Edge Collections to keep visual track of your ideas on the web.

There you have it. These tips can help you get that fresh, clean feeling for all your digital spaces.

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A good cleaning helps to refresh our living spaces and mental spaces. Our digital libraries are no exception. According to a study in the journal of Behavior & Information Technology, our brains have a tougher time finding things when they are positioned in a disorganized manner. 1 Some simple strategies can help minimize distractions and maximize organization in digital spaces like email inboxes and computer desktop screens, so you can reclaim your focus and productivity.

Stop the chaos before it starts

Snap layouts provide a more organized view, optimize screen space, and maximize your productivity with just a snap. Choose from different grid options to arrange your computer desktop screen in the way that is most organized for you and eliminates visual clutter best. You can easily access your open browser and app windows without excessive switching back and forth. It’s also a great way to have one window for something you’re monitoring—like a dashboard, sports game, or video feed, while you do other work.

Multiple desktops provide another easy way to keep everything in its right place from the start. Keep personal and professional apps and files separate by having a specific desktop for each one.

Move your files for a mess-free desktop

Do your files tend to stack up across your computer desktop screen with no clear home? Consider creating some organized folders in OneDrive. Make separate folders with clear and distinct names for things like photos, documents, or special projects. The best part is everything is stored in the cloud which helps you save space on your PC. You’ll feel organized when your desktop is clean and your files are backed up.

Clean out email clutter

Keep your inbox feeling fresh and spam-free with automatic filtering and sorting, as well as tools like Sweep, Archive, and Move to. The Clutter feature can help you filter low-priority emails, which saves time for only your important messages. And Conversation Clean Up can automatically delete redundant messages within a conversation so replies don’t overwhelm your inbox. You can also automate what happens to your emails by creating rule settings. Outlook will automatically move messages to other folders based on certain criteria such as subject lines or sender name.

Say goodbye to outdated bookmarks and open tabs

Is your current browser littered with old bookmarks that you don’t want to organize? Out with the old and in with the new, start fresh by making the switch to Microsoft Edge.

If you’re already using Microsoft Edge, clean out your Browser Favorites by reorganizing or deleting unused favorites. Additionally, you can create new Edge Collections to more visually keep track of your ideas on the web.

There you have it. Each of these tips will help you achieve that fresh and clean feeling for your different digital spaces.

Staffing firms and in-house recruiters around the globe have rolled out virtual career fairs because of COVID-19. Learn what it takes to host one.

How to organize and run a booth

No need to wake up at the crack of dawn, bring your suit to the dry cleaners, or wait in long lines to see recruiters. Pants are optional–but recommended. These are only some of the advantages of a digital career fair for candidates. And interest has exploded as a result of the COVID-19 virus.

For in-house recruiters and staffing firms, virtual career fairs are a cost-effective yet impactful way to interview a large number of candidates quickly. Costs are lower, and you can run the event over several days, giving you more time to interview candidates. Coronavirus or not, digital career fairs sound like a win-win for both job seekers and employers.

Still, it takes work to organize, promote, and run one. Your digital career fair is a representation of your brand or agency, so you want everything to run as smoothly as possible. To help you out, we put together the steps involved in hosting and promoting your first virtual career fair.

1. Pick the Right Platform to Host Your Virtual Career Fair

There are a lot of different options here. One of the most well-known is video conferencing software Zoom. Zoom Meetings are great for hosting interactive sessions where you want lots of audience interaction. You can also break your sessions into smaller groups.

The latter feature is particularly useful for interviewing. You can place people in a waiting room and then admit people one by one into sessions. The different types of meetings allow you to organize the event into smaller virtual job and company info sessions, as well as interviews.

If this sounds too basic, there are higher-end options. Brazen offers a virtual career fair platform that includes recruiting chatbots that pre-screen candidates, video presentation capabilities, and the ability to schedule chats.

VP of Marketing at Brazen, Joe Matar, tells us that Brazen has been supporting virtual career fairs for over a decade.

He adds, “Even before the coronavirus pandemic, a lot of organizations realized the benefits of hosting a career fair virtually. It’s a generational thing partly, with millennials and Gen Z. Millions of people are used to communicating online.”

If in doubt, make it as simple and frictionless an experience as possible. According to Jonathan Workman, Director of Recruitment Services at Labor Connect, it’s important not to lose sight of the candidate experience.

How to organize and run a booth

2. Promote Your Digital Career Fair

The express purpose of hosting a virtual hiring event is to connect with more qualified candidates for your open positions. If you don’t tell anybody about it, nobody’s going to join.

Jonathan promotes Labor Connect’s virtual hiring events mainly through social media. “We promote it through job fair directories to get it in front of employers. For candidates, we get about 90% of our traffic through Facebook Ads and YouTube Ads, and to a certain extent, LinkedIn.”

Jonathan mentions that traffic tends to convert at a higher rate closer to the actual date of the event. In general, trying to create some sense of urgency is crucial. If your event is approaching, tell candidates that there are a limited number of spots available.

As anyone who has promoted an online event knows, getting people to show interest is one thing. Getting people to attend is a whole other kettle of fish. To ensure attendance, you’re going to need to remind people more than once. Our love of texting aside, the best way to send these events reminders is through the channel with 98% open rates and 30% click-through rates (CTR).

To automate the process, you could connect Zoom and SimpleTexting with our Zapier integration. Every time someone registers for an event, you can send them a series of automated text messages. It’s possible to set up all of this in less than ten minutes.

How to organize and run a booth

3. Monitor Performance of Your Virtual Hiring Event

If you’re new to the world of digital career fairs, you’re going to want to gauge what a successful event is. One of the benefits of the digital format is that it’s easier to measure performance compared to a traditional career fair. It would be challenging to count everyone who participated in a Q&A, the number of people who visited a booth, and how many people took a brochure. The virtual equivalents of these actions are easier to measure.

Your attendees are the star of the show. Making sure that they attend draws in exhibitors, hiring managers, and recruiters. Here are a couple of essential metrics that you can use to measure success:

  1. Total registrants: The number of people who sign up to attend the job fair.
  2. Total number of attendees: The number of people who attend.
  3. Conversion rate: Of the attendees, how many went on to interview, or submit an application, either at the actual event or afterward?
  4. Offer acceptance rate: Knowing how many attendees go on to accept employment offers from your company shows you how effective your events are at attracting qualified candidates.

A lot of Brazen’s customers see a virtual hiring event as being successful if they hire tons of qualified candidates. But Joe points out that the candidate experience also matters now just as much as it did before the pandemic. It’s worth incorporating a net promoter metric to gauge your performance, which can be collected post event.

How to organize and run a booth

Flea markets offer an easy outlet for product sellers to reach local customers. But if you want to be a successful flea market seller, you need to do more than just find a product to sell and sign up at a local market. By using care in setting up your flea market booth, you may be able to make a significant impact on your sales. Here are some flea market setup tips to make your next flea market booth as effective as possible.

Flea Market Setup Tips

Set Up In a High Traffic Area

You already know that location is an important factor in the success of other local businesses. Well, the same is true for flea market booths. If you can set up your booth in a high traffic area, like near the front of the market or at the end of an aisle, you may be able to catch the attention of more potential customers. If possible, try visiting the flea markets you’d like to sell at beforehand and scout out the best locations.

Place Popular Products Front and Center

The location of your actual products is also important. If you have a product that is particularly popular or eye-catching, you want to make sure to highlight it as much as possible. You can do this by placing those items toward the front of your booth, or potentially even on a special platform or in a unique display case.

Utilize Cases to Display and Organize Items

For smaller items or those that are potentially breakable or valuable, display cases can be incredibly useful. Display cases come in all different shapes and sizes, so you can shop around to find ones that fit with your specific products.

Keep Fragile Items Toward the Back

You should also use care when placing any items that may be fragile. Those items probably shouldn’t go right on the front edge of your table, unless you’d be okay with people reaching over them and potentially knocking them off the table. So consider keeping those items closer to the back of your flea market booth so people have to really go out of their way to even get to them.

Consider Using Racks for Clothing

Racks can also be useful for displaying flea market items, especially if you sell clothing or accessories. They allow your customers to easily browse through your offerings without messing up your neatly arranged table.

Create Clear Signage

Having great products only helps you make sales if your customers know what those products are and how much they cost. Of course, flea market customers often love to negotiate prices. But if that’s your policy, you should outline that in some kind of sign as well. Making your process and products clear to customers can make those who aren’t flea market veterans feel more comfortable buying from you.

Keep Your Table Clean and Covered

If you have a bunch of nice products but they are on a dirty old table, it could deter some customers. Instead, make sure that your table is clean and uncluttered. You might also consider using a table cover to make sure it looks nice and clean.

Make Sure Products Are Clean

Your products themselves should also be clean. If you sell clothing or any fabric items, make sure to remove any stains and wash your items. And make sure any other products are free of dust and dirt when you put them out on your table or in your display cases.

Protect Your Products From the Elements

You might also consider including some sort of covering for your flea market booth, especially if it’s particularly sunny or if it’s supposed to rain. This can protect your products from getting wet or damaged but it can also help make your customers more comfortable while they shop.

Have a Designated Line Area

Another part of making your customers comfortable while they shop is making sure they have a place to stand while completing their purchases. If you have people just blocking your entire flea market booth while they wait in line, you could be missing out on sales. Instead, designate an area where people can stand while they pay and/or wait in line.

Pack Items in the Order You’ll Need Them

When packing for your flea market booth, think about the things that you are most likely to need first and pack those so that they’re easily accessible. For example, you’ll probably want your table covers and display cases out before the actual products that go on them.

Use Protective Packing Equipment

It’s also important when you’re packing your products and display items that you keep items safe, especially those that are fragile or potentially breakable. Use bubble wrap and other protective materials to ensure that you can transport all of your items safely.

Make Sure You Have Enough Help

Part of a successful flea market booth means having enough people there to help your customers complete their purchases. Especially if you’re at a flea market that has fairly high traffic, you may have to hire a few people to check out customers, pack items and answer customers’ questions.

Consider How Your Customers Will Transport Their Purchases

You’ll also need to make sure that you have some bags or boxes available for customers who purchase multiple items or large items so that they can easily carry their purchases.

Keep Your Essentials In a Designated Space

And regardless of what you sell, you’ll need to bring some essentials with you like change, a cash box, pens and price stickers. So you’ll need an area of your flea market booth for those items, without taking away from how you display your actual products for sale.

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Jail & bail fundraisers can be a fun and entertaining way to raise money for a non-profit organization. There are a few different permutations on the idea, but essentially people volunteer to be “arrested” and placed in “jail” and then have to go before a “judge” who sets the “bail” amount. The volunteer “jailbird” must then raise the “bail” money to be released. A jail & bail fundraiser can be done by a non-profit organization staff, or it can be done by a volunteer who then donates the proceeds to the non-profit organization.

Select a time, date and location where the jail & bail fundraiser will be held. This can be done at a restaurant, school cafeteria, church activity hall or even a person’s home. The location will need to have a telephone or cell phone and a place for a “judge” to sit as well as room for the “accused” and observers.

The most important thing is to entice supporters who are willing to be “arrested” so that they can then be “bailed out.” Some jail & bail fundraisers offer the opportunity to pay a small fee to issue an “arrest warrant” for somebody who they want to see “arrested.” Sometimes the “arrest warrant” is used as an opportunity to make up outlandish and humorous charges such as “wouldn’t smile” or “talked back to her mother as a teenager.”

Once a person agrees to be arrested, volunteers can pick him up and take him to the event location. There, the volunteer judge will set the bail amount, which the volunteer will have to raise in order to be released. This can be done through phone calls to friends and family who pledge to donate either the whole bail amount or a portion of it. Bail can also be raised by begging the people who are attending the event.

Once the volunteer has raised the “bail” amount, he should be released. You will then need to follow up with the person or people who pledged the donations in order to secure his release.

Coordinate Girl Scouts cookie sales with booth schedules for multiple locations using simple online sign ups.

How to organize and run a booth

Organize Girl Scout Cookie Booths

Coordinate Girl Scout cookie booth schedules to boost fundraising sales and organize parent and troop volunteers.

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  • Organize Girl Scout Cookie Booth Sales
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How to organize and run a booth

How to organize and run a booth

Organize Girl Scout Cookie Booth Sales

Coordinate Girl Scout troop cookie booth sales, booth locations and parent volunteers with an online sign up.

How to organize and run a booth

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Link sign ups for several cookie booth location schedules with tabbing.

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Organizing Girl Scout cookie booths around the Raleigh area became a breeze for troop leader Tracie Dugdell with SignUpGenius – and increased the group’s fundraising.

“We are doing more and more cookie booths, as they are an easier and safer way to sell cookies – more sold in less time, plus several girls together having fun while selling,” she says. “Last year, the Brownie troop sold about one-third of their total cookies at booths. This year both troops are selling more via the booths than girls selling directly.”

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How to organize and run a booth

Hosting a career fair can be an amazing opportunity for recruiters and companies. Not only that you’ll get a chance to grow your talent pool, but you’ll also fill vacancies, network with talented individuals, and boost your employer brand .

If you want to make the most out of the event, you’ll need to take some time to carefully plan the job fair and think of creative recruitment ideas. From setting time and location to promoting the event, I’ve put together this guide to help you get started.

Choose Your Career Fair Team

Step one of a successful career fair planning is choosing the best team. These people will have to represent your company during the career event so make sure you pick the most experienced, communicative, and creative individuals.

You should consider working together with other recruiters in your company (if there are any) or with other HR staff. Why? Because networking is their strong point and they are trained to talk to potential candidates , present your company in the best light and deal with various administrative tasks.

Your team should also include hiring managers as they excel at screening and interviewing candidates. They can explain the job position clearly and answer any questions job seekers have. Lastly, you should also consider including an employee that has been with the company for some time. This employee should be able to provide an authentic and positive account of your company’s culture.

Find the Most Suitable Location for the Recruitment Event

If you’re planning the career event to be outside the office, you should choose the location at least 5 weeks before the big day. You should also consider all aspects of the location. How expensive is it to reserve the venue for the day? Is there parking on-site? Although a perfect location is hard to find and you’ll have a hard time pleasing all attendees, a convenient location with enough room for company booths and registration tables is a great option.

Think of Creative Ideas for Job Fair Booths

Attractive job fair booths may be what you need to stand out and attract potential candidates at your career event. You can have one booth that will represent your company culture , another for dropping resumes, and a third one for interviewing candidates.

To make sure you have creative booths with banners and pictures of your company, coordinate with designers. What’s more, don’t forget to order name tags for the people on your team, as well as business cards with contact details of the recruiters. Brochures are another valuable recruitment material in which candidates will find all the details they’re looking for.

Promote the Career Fair

How would you know that tomorrow is the release date of that new blockbuster movie? Because the studio invested in the promotion of the movie. The same applies to career fairs. If you want people to know that your company is organizing a career event, you should advertise it.

In my experience, the best promotion strategy includes:

  1. Putting the word out a few weeks before the career fair.
  2. Creating an event page on social media.
  3. Sending email invitations.
  4. Getting relevant event directories to announce your career fair.
  5. Using a media partner to promote the career fair to their readers or listeners.
  6. Working with sponsors who will promote the event in exchange for a booth.

Plan all the Activities That Need to Happen During the Event

A successful career fair planning includes proper logistics. You and your team should make a timeline of all the activities that need to happen during the career event. Have you invited any guest speakers? Have you organized career workshops? Review your timeline of planned activities so that attendees can enjoy the best experience.

What’s more, to make the most out of your career fair, you should have questions ready beforehand. You’ll be interviewing potential candidates and will have limited time with each one of them. You should prepare questions about your candidates’ interests and goals, questions about your company, and role-specific questions.

Take Care of Some Minor Details Before the Big Day

Before the big day, you should take care of the details so you don’t go running around at the last minute. At least 1 week out up to the career fair, you should:

  • send reminders to your guests via email
  • hold a final meeting with your team about their responsibilities during the career fair
  • set up your venue
  • order your food
  • print out brochures, business cards
  • have the name tags ready
  • print out application forms

Make the Most Out of the Job Fair

The key to creating a successful career fair strategy is to promote your company as a desirable place to work and grow your talent pool. The best way to do this is by:

  • Network with as many job seekers as possible to increase your chances of locating top talent.
  • Provide candidates with interesting information about your company . They want to hear about open roles, your teams, job benefits , and growth opportunities.
  • Interviewing for the job positions that are most difficult to fill.
  • Keep interviews well-structured and brief. You don’t want your potential candidates to be turned off by long queues.
  • Make sure you remember candidates that caught your eye or to call someone by writing down notes.
  • Collect candidates’ resumes and contact details so you can review them and get in touch.
  • Let candidates know when to expect to hear back from you.

Plan Your Follow-Up Process

There are several things you should do after hosting a career fair. You should get in touch with candidates that left you an impression to discuss details about the job. The earlier you contact potential candidates, the sooner they’ll be able to come in for an interview and start work at your company.

What’s more, you should also measure the success of the career fair. The best way to measure success is by asking yourself the following six important questions:

  1. How many people attended the event?
  2. How many people did you source during the career fair?
  3. Out of those candidates, how many possessed the right qualifications?
  4. How many people did you interview after the event?
  5. How many people did you hire to work for your company?
  6. How much time did you need to fill a position?

Final Word

Hosting a career fair can give your company a competitive edge. From accessing a large pool of qualified candidates to saving time and money, the benefits can be multiple. Not only that you’ll get to promote your brand, but you’ll also encourage talented job seekers to apply to work at your company and make long-lasting connections.

How to organize and run a booth

  • How to organize and run a booth

Are you about to take the leap into your first craft show? Got the goods, but don’t know how to display them?

At a craft show, appearances ARE important and how your booth is set up can have a direct impact on your sales. Great products can lose their appeal if they’re surrounded by a poorly-designed display, so think about setting up a booth or table that makes people look and keeps them browsing.

Here are a few tips to keep in mind when planning your craft show display:

Research: Before anything – do your research (reading this article is a great first step!). Erin Niehenke from the lovely Etsy store Creekbed Threads did a lot of research before creating her recent craft show display (see photos above and below). She browsed various Flickr craft show groups for inspiration (here are three examples of craft show displays), visiting local craft shows (including the one that she was going to participate in to get a feel for what to expect), and getting staging ideas from her favorite magazines. In addition, she decided to ask the experts, and created her own Etsy forum topic, asking experienced crafters for their craft show ideas and advice. Thanks to her research, Erin had a very successful craft show experience.

How to organize and run a booth

Theme: Having a theme to your booth reinforces your brand. For example, if you sell linens, you could use vintage wire laundry baskets from a thrift store to display some of your items, or an old-fashioned washboard as a display holder for your business cards. It’s great to have functional props, so try and choose ones that can be used as levels or stands – you’ll be killing two birds with one stone!

Color: When planning your displays, choose colors that make your products pop. You don’t want to your items to be washed out by a color that’s too bold, or overwhelmed by busy patterns. Also, keep your theme and brand in mind when choosing colors. Think about the mood you want to create when people visit your booth. Think about the moods created by different colors.

Levels: Include interesting levels and depth in your displays to draw people into your booth. From far away, your booth will look empty and uninviting if your products are all lying horizontally (and facing the ceiling) on the table. Set them up to face the customer! If your booth turns people’s heads from a distance, their feet are sure to follow.

Signage: Make sure you have a clear sign showing your store name. Make it interesting and unique – anything to make people remember your name. Another important tip: Just like when they’re shopping at a retail store, people want to know prices. It can be a turn-off for them to have to ask you how much everything costs (what if you’re busy with another customer?), so label each item clearly.

Keep it Subtle: Your displays should never outshine your product; they are there to make your product stand out. Even if you come up with the most beautiful, elaborate display in the world – it’s of no use if people spend all their time admiring your display, and don’t even notice your products.

Keep your Display Affordable: I know what you’re thinking. All these ideas are great – but how much will it all cost? You’re there to make a profit, and there’s no need to break the bank on this. Kristin Walters is the owner of the Etsy jewelry store One 9 Designs (see photo below). For her craft show booth, she found ways to cut costs on her displays. Here are four great tips:

  1. If your show is around the holidays, take advantage of holiday sales. Kristin was able to get a six-foot table from Target as part of their Thanksgiving sale.
  2. Kristin wanted something more than an ordinary tablecloth or sheet to cover her tables, so she used a long window swag that she found on sale at Linens N Things, and paid less than $5 for it. Remember that it doesn’t have to be a tablecloth by definition to work in your display.
  3. Kristin created varying heights in her display, using some rattan tip baskets that she got from Target. She filled them with styrofoam and covered them in some lovely chocolate brown fabric that was once a curtain (also on sale at Linens N Things). Displaying her jewelry at different levels really made a difference.
  4. Kristin recommends buying display props that you would be able to use in your home. That way your items are multi-functional, and will not be wasted if for some reason your first craft show isn’t as profitable as you had hoped.

How to organize and run a booth

Please share your craft show stories, experiences and tips. I look forward to seeing you at a craft show in the future!

Dionne Christiansen is a graphic designer based in Houston, TX. She is the face behind the Etsy store City of Dionne and writes at her blog Notes From Dionne.

How to organize and run a booth

Aside from the food, booze, and music, one staple part of an event is a photo booth. The demand for photo booth rental is very high that the market size is valued at USD 400 million in 2020. It is also forecasted to have a 16% compound annual growth rate (CAGR) from 2021 to 2027.

Attending a party is all about having a good time. And for most people, it’s not enough that you live in the moment. The most enjoyable celebrations are worth cherishing for a lifetime. That is why the easiest way to recreate the moment is through photographs. But since technology is always evolving, parties don’t just rent photo booths. You can now buy a 360 booth to offer your guests a more entertaining experience.

Table of Contents

What Is a 360 Booth?

A 360 photo booth is not your ordinary photo booth. It comes with a platform wherein people (usually by twos or threes) can stand on it and have their poses ready. As they pose, the attached camera spins around 360 degrees, capturing the people in the platform from every angle. This action is the reason why it’s called 360 booth

A 360 spin photo booth is perfect for any kind of event. It can be used for birthdays, weddings, baby showers, and more. Plus, it can be a perfect addition to corporate events like product launches, trade shows, or even business dinners. Both kids and adults will surely have a fun time using a 360 photo booth. It doesn’t come with any size restrictions. As long as you and your group can fit in the platform, then you’re welcome to enjoy it. Imagine how cool it is to bring home a 360 photo booth video clip as a souvenir!

Why Use a 360 Booth for Your Event?

How to organize and run a booth

360 photo booths are slowly taking the world by storm, as more and more people are now including this innovation in their events. But if you’re not yet sold with the idea of why you should buy a 360 booth for your event, this list might change your mind:

It Offers Guests an Engaging Experience

One challenge in event planning is to come up with ideas of how to make a party lively. A simple way to excite guests is to have a 360 photo booth set up in the event. Just seeing the platform will definitely tickle their minds wondering what is that said platform is all about. And once they have experienced it, for sure, they will come back for more.

It Gives a Celebrity-Like Feeling

We all know how glamorous the lives of celebrities are. Some people may think about how to be like them and how they feel when posing in front of numerous photographers. If you’re one of those who are curious how these celebrities feel whenever their pictures are taken, wonder no more. With a 360 photo booth, you can feel like a celebrity, even for just a few minutes. All you need to do is to show your best pose and enjoy the attention!

It Serves as an Added Decor in the Event

Guests should already feel the party vibes even when they have already just entered the venue. And how can you achieve this? By ensuring that the place is well decorated. Having a 360 photo booth can also be an added décor to your party. It can even be customized according to your event’s main theme, may it be a baby shower or a wedding.

It Has All-in-One Features

Most organizers will rent a separate photo booth & video booth just to ensure a complete entertaining experience. This plan is worth it, but setting up separate booths at a party may cost you more. The good news is that your guests can get both a photo and video souvenir in just one 360 photo booth. They can choose from having their self-portraits taken or having a GIF version of their pose. These pieces of memorabilia will surely bring a smile to your guests!

It Comes with a Cost-Effective Solution

Having a 360 photo booth is more affordable compared to hiring photographers. Photographers do a good job of capturing moments, but they just take random shots here and there during an event. A 360 photo booth takes people to another level of picture-taking experience. Not only will your guests have a fun time posing, but you’ll be confident that they can bring home quality pictures and video clips, just like how photographers do.

It Allows Instant Social Media Sharing

Social media usage is such a hit these days. In fact, a DataReportal’s study shows that there are 4.20 billion people or over half of the world’s population are active social media users. People love sharing what they are up to on social media. Partygoers are no exception. When you’re in an event, most likely you will want to share what’s happening and basically want to show that you’re having a good time. For the guest’s instant gratification, a 360 booth allows instant social media sharing. This feature is also beneficial for event organizers. The event can easily become popular with just more people sharing their 360 photo booth shots on social media.

It Can Be Hired, Rented Out, or Purchased

You have several options when it comes to a 360 photo booth. First off, you can search for companies offering rentals. These companies will let you rent the photo booth, and you will need to set it up and operate it on your own. Another option is to hire a photo booth service. In this way, you won’t need to worry about setup or operation. These companies have a team that can help you with installing and operating the booth throughout the event. Of course, they are also the ones responsible for taking down the photo booth once the event is finished.

If you usually organize parties, you may want to buy a 360 booth so you don’t need to call providers whenever you need one. You can save your time and budget on other parts of your event instead of hiring for professional services.

Conclusion

If you’re looking for ways to keep your guests engaged in the event, set up a 360 photo booth. As mentioned, it offers many benefits not just for the attendees but also for the event organizers. Indeed, it is a great investment that will take your celebration to another level of excitement!

Check out our blogs today to find other articles relevant to your interests!

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If you’re going to spend thousands of dollars for a trade show booth, get your money’s worth.

How to organize and run a booth

This week I spent time filling out the application to attend the largest trade show in my industry. The small booth costs $3,995, just for the raw space. Add to that the airfare, lodging, meals, and costs of having sales reps in the booth instead of in the office, as well as the time and labor before the show getting displays ready, and I spend close to $10,000 to get us there. While that’s a good bit of money, I know it is worth spending, because my team will typically do three to five times that in sales on the trade show floor, and that’s not counting additional business after the show.

However, there are a lot of companies that exhibit at this show which don’t do as well as we do—yet they have paid the same money, and often times, a lot more, to be there. When they return home, I imagine they lament that it was not a good show for them and worry about how they are going to recoup their expenses. This moment of hindsight comes too late.

Here’s how I recommend you make a trade show profitable—ahead of time:

Buy a booth you can afford (and then some).

The first mistake companies make is thinking that they have to go big or go home, often taking booth spaces that are far too expensive to make sense. Having a big booth may intimidate your competitors, but it does little to impress your sales prospects–and they are the reason you are there. What customers want is a well-organized booth with all the products they came to see. I have taken the same 10X10 booth at every show for the last seven years. It’s enough for us to display all our major product lines, and the break-even point is far easier to reach for us than it must be for companies with giant booths and a huge staff to man them.

Strategically organize your booth.

The second problem is how companies arrange their booths. The typical set-up of a booth is a table at the front, providing a place to make literature easily available to passing prospects. Note the choice of words here: “passing prospects”. A table at the front creates a barrier to customers, and the best you can get with it is a prospect that passes you by. When I set up my booth, all literature goes at the back of the table, and the table is turned perpendicular rather than parallel to the aisle, drawing customers into the booth, rather than repelling them. I want them to look at my product first, then take the time to ask questions about it, and finally, once they have connected with my sales reps, to have access to the catalogues they can take with them to remember the connection they have made.

Don’t get me started about chairs.

I allow one chair in our booth—with the strict rule that it is for customers only. Sales reps who are sitting down look low-energy and their lack of enthusiasm translates directly to how their products are perceived by potential customers. Successful reps know every prospect passing by is a potential customer, and they‘re at the edge of the booth, working the aisle to convert prospects to customers.

Eliminate distractions.

Don’t allow technology in the booth. I know, I am ‘the Antichrist’. But think about it this way. First came the scanner—that awful device that would save you from having to collect business cards and enter data manually when you returned to the office. It eradicated the paperwork but it also eliminated the handshake. Now, instead of putting the emphasis on making contact with prospective customers at shows, companies spend thousands of dollars to have their sales reps wave an electronic wand over someone’s badge, hoping it will magically make them a sale later. Get real. Most business originating from a tradeshow is done at the tradeshow—whether in the form of an actual sale, or a connection made between the seller and the buyer, communicating valuable information. Buyers go to a show and take away with them both product information and people knowledge. They remember the sales reps who spent time talking with them about what they were looking for—not the rep who wasted five minutes of their time trying to get their badge scanner to work. As a business owner, I never spend money on a scanner. I train my reps on how to get the information in a way that will make a sale, not a database entry.

Smart phones are not allowed.

Not for my sales team. They cannot check their email, talk to the home office, text their significant other, or anything else while on duty in my company’s booth. They are there for one purpose—to connect with our customers. Anything that takes away from that is a liability. Most companies do not make this a rule, and even encourage distracted behavior by emailing their employees while they are working the show, or requiring them to have their smart phones on site. Can you really think of a person you are less interested in stopping to talk to than someone who is engrossed in the inner world of his phone? I can’t.

Leave laptops at the hotel, too.

Most sales reps will use a laptop for a purpose other than demonstrating something useful to potential customers. Take for example the reps whose booths I skipped at an art show a few weeks ago. They were playing solitaire! As I looked at them, clearly wanting information about their offerings, they missed the cue—busy playing hands on their screen. I left their booth, and did not even take a business card. If they were too busy with distractions to talk to me at a venue specifically geared towards selling, I already know what their customer service and follow-up is going to look like.

Choose wisely. Who will staff your booth?

A lot of company managers look at tradeshows as a place to send the b-team, telling themselves that they really just need greeters to distribute catalogs. If you think of a tradeshow as a place to “hand out information,” you are wasting your money and would be better off staying home and doing a mailing. A tradeshow is a place to meet customers, to make a valuable connection with them, as well as to start—and, hopefully, complete—sales. How many times have you stopped at a booth and attempted to ask questions about a product, only to be “helped” by someone who did not know the products well enough to give you an answer? How many trade show contacts have told you they would have to get you additional information after the show when you had been ready to purchase right there in the booth?

No matter how good your products are, they will be dwarfed by the power of the people you put in your booth. Give them the right tools, establish the ground rules, and make sure you put the best people you have in the booth so they come back with orders.

Booth algorithm gives a procedure for multiplying binary integers in signed 2’s complement representation in efficient way, i.e., less number of additions/subtractions required. It operates on the fact that strings of 0’s in the multiplier require no addition but just shifting and a string of 1’s in the multiplier from bit weight 2^k to weight 2^m can be treated as 2^(k+1 ) to 2^m. As in all multiplication schemes, booth algorithm requires examination of the multiplier bits and shifting of the partial product. Prior to the shifting, the multiplicand may be added to the partial product, subtracted from the partial product, or left unchanged according to following rules:

  1. The multiplicand is subtracted from the partial product upon encountering the first least significant 1 in a string of 1’s in the multiplier
  2. The multiplicand is added to the partial product upon encountering the first 0 (provided that there was a previous ‘1’) in a string of 0’s in the multiplier.
  3. The partial product does not change when the multiplier bit is identical to the previous multiplier bit.

Hardware Implementation of Booths Algorithm – The hardware implementation of the booth algorithm requires the register configuration shown in the figure below.

Booth’s Algorithm Flowchart – How to organize and run a boothWe name the register as A, B and Q, AC, BR and QR respectively. Qn designates the least significant bit of multiplier in the register QR. An extra flip-flop Qn+1is appended to QR to facilitate a double inspection of the multiplier.The flowchart for the booth algorithm is shown below.

How to organize and run a booth

AC and the appended bit Qn+1 are initially cleared to 0 and the sequence SC is set to a number n equal to the number of bits in the multiplier. The two bits of the multiplier in Qn and Qn+1are inspected. If the two bits are equal to 10, it means that the first 1 in a string has been encountered. This requires subtraction of the multiplicand from the partial product in AC. If the 2 bits are equal to 01, it means that the first 0 in a string of 0’s has been encountered. This requires the addition of the multiplicand to the partial product in AC. When the two bits are equal, the partial product does not change. An overflow cannot occur because the addition and subtraction of the multiplicand follow each other. As a consequence, the 2 numbers that are added always have a opposite signs, a condition that excludes an overflow. The next step is to shift right the partial product and the multiplier (including Qn+1). This is an arithmetic shift right (ashr) operation which AC and QR ti the right and leaves the sign bit in AC unchanged. The sequence counter is decremented and the computational loop is repeated n times. Example – A numerical example of booth’s algorithm is shown below for n = 4. It shows the step by step multiplication of -5 and -7.

OPERATION AC QR Qn+1 SC
0000 1001 0 4
AC + BR’ + 1 0101 1001 0
ASHR 0010 1100 1 3
AC + BR 1101 1100 1
ASHR 1110 1110 0 2
ASHR 1111 0111 0 1
AC + BR’ + 1 0010 0011 1 0

Product is calculated as follows:

Best Case and Worst Case Occurrence: Best case is when there is a large block of consecutive 1’s and 0’s in the multipliers, so that there is minimum number of logical operations taking place, as in addition and subtraction. Worst case is when there are pairs of alternate 0’s and 1’s, either 01 or 10 in the multipliers, so that maximum number of additions and subtractions are required. GATE Practice Questions –

Our editors will review what you’ve submitted and determine whether to revise the article.

Our editors will review what you’ve submitted and determine whether to revise the article.

How to organize and run a booth

the Salvation Army, international Christian religious and charitable movement organized and operated on a military pattern. In the early 21st century the Salvation Army was at work in more than 130 countries and other political entities, where it preached the Gospel and operated thousands of evangelical centres, social welfare institutions, hospitals, schools, and other agencies. Its international headquarters are in London.

The Salvation Army was founded by William Booth, a Methodist minister who began an evangelical ministry in the East End of London in 1865. He established mission stations to feed and house the poor and in 1878 changed the name of his organization to the Salvation Army. He and his son, William Bramwell Booth, gradually established the Army on a military pattern, with the elder Booth as general for life. It spread quickly over Britain and then expanded internationally.

Two schisms shook the Army in its early years. In 1884 the U.S. organization sought to establish its independence of General Booth. Upon being expelled, its leaders set up the American Salvation Army, which soon declined. In 1896 Ballington Booth, another son of the general and national commander in the United States, resigned after a dispute and set up the Volunteers of America. The Volunteers endured and is a national organization with headquarters in New York City.

The basic unit of the Army is the corps, commanded by an officer of a rank ranging from lieutenant to brigadier, who is responsible to a divisional headquarters. Divisions are grouped into territories (usually a territory is a country, except in the United States, where there are four territories).

Converts who desire to become soldiers in the Army are required to sign Articles of War and volunteer their services. The officers are the equivalent of ministers of other Protestant churches. Training for each officer consists of a two-year residence at one of the schools, followed by a five-year plan of advanced studies. Women have absolute equality with men.

How to organize and run a booth

You have ideas running in your head and want to share it with the world. Why not start your own podcast? I’ll teach you how you can make a DIY vocal booth to make your audio quality sound professional.

Besides your content, you also need high-quality audio if you want to start your online show. But don’t worry, it’s not hard to accomplish as long as you have all the things needed.

In this article, I’ll teach you how you can record clean vocals and set up your podcast in the comfort of your home. Probably inside your bedroom?

Start Your Own Podcast and Learn How to Create a DIY Vocal Booth

Audio Recording Basics

Each room in your house is unique in terms of creating sound waves. It can depend on the furniture inside the room, the size of the room, the height of the ceiling, the materials of the flooring and walls, or if there are curtains or none.

Sound waves react differently to different materials. For example, the waves will bounce more on tiles or glass than wood or fabric. Bouncing waves can create echo and could make your audio sound bad.

Recording the best possible quality means getting the full tone of your voice and excluding external noises.

Materials for a DIY Vocal Booth:

  • Acoustic foams
  • Box (Where to encase the microphone)
  • Bread knife

Note: For the box, you can use an IKEA Drona box, which is only $4. The acoustic foams are available on eBay.

Step 1: Get a Box

Make sure the box is open on one end and is big enough to use it as an opening for you to use to record. The material of the box can be a velvet fabric like the Drona box, a cloth, or even a soft carton.

Step 2: Cut the Foam

Cut the foam to fit the box. Shove a foam panel inside the box, one side at a time. The excess needs to be taken out and use the bread knife to cut the foam properly.

Do it to the remaining sides to get the foam to fit every side.

Step 3: You’re Ready for a Podcast

Your DIY vocal booth is done! Place the microphone inside the box and you’re ready to start your podcast. The sound booth should help make your voice sound more full and sound professional.

How to Start Your Own Podcast

What You Need to Start a Podcast

  • Microphone with sound booth
  • DAW (Digital Audio Workstation) installed on a computer
  • Audio Interface

Note: A DAW is a software you have on your computer and is used to record the audio and where you can edit your tracks. Examples: Garageband, Cubase, Audition Live, Abelton, and Pro Tools.

Step 1: Install DAW

How to organize and run a booth

Get your computer ready and have your Digital Audio Workstation ready. For Mac users, Garageband is pre-installed on your computers or laptops. Logic Pro X is a more advanced version of Logic Pro.

For Windows users, Audacity or Cubase is free for download and is easy to use just like its Mac counterparts.

Almost all DAWs function the same and the ease in functionality and usability of these applications are usually the only differences, especially when using it for podcasts.

Step 2: Connect Microphone to Your Audio Interface

How to organize and run a booth

Now that you have your DIY vocal booth and your microphone set up, all you have to do is connect it to an audio interface that is connected to your computer.

An audio interface is a hardware where you can plug in an audio source such as a microphone or a musical instrument that sends its signal to the computer where it is recorded.

The audio interface lets you control the gain, volume, or is used as an equalizer for the source.

Examples of audio interfaces are Behringer U-phoria UM2 and Focusrite Scarlett 2i4.

Step 3: Record

How to organize and run a booth

Plan your program before recording. Write the outline of your program and then record.

Step 4: Edit and Publish

How to organize and run a booth

Add intro music, some background music, sound effects, outro music, and splice the parts you don’t want in your program. Put it all together and you have your first episode!

Now, put it out online for everyone to access. You can go to websites such as Buzzsprout, Blubrry, and PodBean. There are step-by-step guides on how to upload them.

Watch this video from Joe Lam and learn how to create a DIY vocal booth for your podcasting needs:

Now you have your own DIY vocal booth and you know how to start your own podcast. You can now share your thoughts with other people online and create your own online show.

If you are into music and want to record songs, this sound booth can also be used for vocal tracks. You can make a bigger box if you want to record instruments, too.

Were you able to build a DIY vocal booth of your own? Share it with us in the comments section below!

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In less than a week, we’re going to be packing up, boarding a plane headed for Chicago and setting up the first of this summer’s BLOXcons. But we’re not the only ones coordinating a presence at the Museum of Science and Industry; several members of the ROBLOX community will be on-site to spread the word about their organizations, products and events. Read on to find out what will be on display (and to get prepared for an awesome BLOXcon experience).

First off, a look at what’s going on at BLOXcon

Main Stage Presentation: CEO and ROBLOX Co-Founder David Baszucki and VP of Marketing and Brand Experience Brad Justus will lead a two-hour presentation covering a gamut of ROBLOX news and developments. We’ll showcase new ROBLOX features, give a bunch of awards, do an on-stage interview with celebrity ROBLOXian Merely, and more!

How to organize and run a boothR&D Lab: Play and build with friends and ROBLOX developers. Ask questions, voice concerns, and give feedback to real-life ROBLOX employees. Seating is limited, so make sure to reserve your spot for the R&D Lab at the ROBLOX Staff booth!

Hackathon: Get out your laptop and participate in the Hackathon! This is your chance to test your ROBLOX skills—participate in a building and scripting challenges posed by the ROBLOX developers, and win prizes for speed and accuracy!

There will also be opportunities to meet the ROBLOX staff, interact in person with the community, and, of course, pick up schwag. We’re especially excited about the BLOXcon Chicago body package, available exclusively at BLOXcon Chicago when you purchase the shirt/ROBLOX card/fedora/BLOXcon pin bundle.

Community booths

Members of the ROBLOX community will also be providing entertainment of their own. LuaLearners, a popular Lua-scripting group/website, will be “explaining the basics of Lua and talking about how to use it to make awesome games on ROBLOX,” says booth organizer and group leader coolbob44. “Someone who is new to scripting is definitely welcome at our booth.”

They’ll be handing out free scripting packets and providing scripting guidance, as well as hosting contests (e.g. “most advanced script”). BLOXcon attendees will be able to enter contests on the LuaLearners website for the chance to win Builders Club or a ROBLOX card.

Five other group members – Imaginaerum, Sparker22, Jetblue212, Chaoticregandpledge, and LuaWeaver – will be manning the booth, and they encourage attendees to stop by.

If that’s not enough Lua for one day, cowbear16 will be displaying apps and programming books that “intend to introduce ROBLOXians to the vast world of programming without a bunch of confusing terms and dry scenarios,” he says. “My books try to make creating games on ROBLOX fun for those who never thought they could find it that way.” You’ll be able to find the books on sale at the Double Trouble Studio booth.

“People can stop by my booth just to talk about ROBLOX and ask questions. I will be all ears and I will try to share my knowledge with others, as well as try to learn for myself.”

Last year, cowbear16 sold out of 100 copies of “Basic ROBLOX Lua Programming” in about two hours. He’s going to bring a larger supply of books, as well as his latest release: “Intermediate ROBLOX Lua Programming”. You can learn more about him in this 2012 Spotlight article.

Finally, Pinewood Builders, a ROBLOX group boasting more than 15,000 members, will be representing the building side of ROBLOX content creation. T0MALO, vice president of the group, says he and three other members – Brentrockforever, N1CEANDS1MPLE and Bill52600 – will be talking with aspiring builders about getting into building and scripting, while also showcasing Pinewood projects and explaining what the group does and how functions. If you’re interested in creating great works of ROBLOX building, you should check out the Pinewood Builders booth.

Pro-tips for an awesome BLOXcon experience

Bring a laptop, if you have one. This will let you participate in the Hackathon, where you can show your building and scripting prowess.

Bring food. That way, you’ll be able to maximize your time at BLOXcon and stay energized.

Wear comfortable clothes. It’s Chicago. It’s July. It’s probably hot.

Taking the Stress Out of Shared Workspaces

How to organize and run a booth

Hot desking doesn’t have to be a bumpy ride.

Companies that grow rapidly can soon run out of office space – yet they can still find themselves with empty desks most days, due to vacations, business travel, sickness, and remote or flexible working, for example.

So, why pay for more space if it won’t be used? Or, to look at it another way, how can you use your existing office space more productively?

An increasing number of organizations are responding to these questions with “hot desking.” If it’s managed with care, this workspace-sharing model can foster collaboration and creativity, and utilize your space more efficiently. But it’s not without its critics, and it can be a challenge for your people.

In this article, we look at the pros and cons of hot desking, and discuss how you can sidestep its potential pitfalls.

What Is Hot Desking?

Hot desking is the practice of providing a pool of desks, and allowing people to choose where they sit – ideally, in a different place each day. This replaces the tradition of sitting at your own personal desk, in the same position, every day.

The idea has its roots in the open-plan office format that was first introduced in the 1950s. And, just as open-plan spaces signaled the demise of the private office, hot desking may be hastening the decline of the personal workstation.

The Pros and Cons of Hot Desking

Settling down at a different desk each day gives people from different teams and departments the chance to interact, and to build networks that cross the formal company hierarchy. This helps to break down silos and cliques, and facilitates “chance” encounters that can enable organizations to become more creative.

Hot desking can also lead to significant cost savings, because it cuts down on unused space. Let’s say you have a staff of 50, but 10 of them work from home Mondays and Wednesdays. That’s 20 empty desk spaces per week that can be reallocated. Consider the example of Citibank – its HR department in New York has just 150 workspaces for 200 employees.

Despite these benefits, though, hot desking isn’t universally popular.

The loss of a familiar workspace, and the separation from teammates and managers, makes some people feel unsupported. Others argue that splitting up close-knit teams may reduce communication and creativity, and that it impacts morale.

And, competition for the “best” desks can cause problems. “First come, first served” may sound fair, but it’s less so in offices where people don’t all work the same hours. It can be irritating and inconvenient to hunt for a free desk if you arrive later in the day.

How to Manage a Hot-Desking Workplace

But, while hot desking can be a challenge, there are practical ways to manage it. Here are six points to consider before you take the plunge.

1. Manage the Change

Switching to hot desking can be a big cultural change for your organization. But, if you give people the chance to help shape the policy, they’ll more likely support it.

To achieve their buy-in, spell out the benefits that hot desking will bring. Explain how it will operate, and be upfront about how it will affect their working lives. Invite people to respond – this will demonstrate that you value their concerns and their well-being. It could also highlight issues that you hadn’t thought of.

You could also consider including home working as part of a wider policy on flexible working. Such a move would free up more desk space, and it may encourage reluctant hot deskers to accept the change.

Tip 1:

To be successful, hot desking needs to apply to as many people as possible in an organization. But, for certain roles – Human Resources teams and receptionists, for example – assigned desks may be essential. Beware of making too many exceptions, though, as this may cause resentment among the majority who switch desks every day.

Tip 2:

Hot desking can be about more than just desks. You may be able to offer a variety of workspaces – couches for one-to-one meetings, and booths for quiet, focused work, for example – to bring even more flexibility into the office.

2. Embrace Technology

Providing the right technology is crucial for successful hot desking.

Messaging apps such as Skype, Yammer, and Slack can help scattered colleagues to keep in touch, and cloud-based tools such as Google’s G Suite and Microsoft’s Office 365 are great ways to collaborate online in “real time.”

But, face-to-face contact will keep your hot-desking team connected at a deeper level. So, be sure to schedule regular in-person team meetings, too.

And don’t forget the basics! Think about how you will allocate hardware such as computers, monitors and phones, and remember that hot deskers will still need access to company networks and systems.

Some people need specialized equipment such as modified keyboards and adapted chairs. Make sure that these items are clearly labeled, and store them in a special area so that the individuals concerned can always find what they need.

3. Try “Hoteling” and “Zoning”

“Hoteling” is a variation of hot desking that allows people to reserve desks in advance. This secures the benefits of hot desking while alleviating the daily stampede for seats. Tools such as Skedda and Google Calendar offer desk scheduling facilities.

With “zoning,” you designate areas where team members can work together. This can be a temporary arrangement, for specific projects, or a permanent one. But take care to ensure that people don’t see it as a way to use the same desk every day.

Even with hoteling and zoning in place, competition can still be fierce for the “best desks.” So, lead by example , and sit at a different desk each day yourself. If more persuasion is required, consider asking people to move if they monopolize favored desks.

4. Let People “Own” a Space

Some people find hot desking stressful because they can no longer personalize their workspace. So, try to find other ways give them a sense of “ownership.”

It may not be practical for people to move personal items from desk to desk. But, if possible, provide lockers where these items can be kept. And consider having an area of the office where items such as awards can be displayed, or a board for personal photos and notices.

It’s also important that your people can set up a desk each day in the way that suits them. Factors such as desk layout, monitor height, adjustable armrests, and lumbar supports, for example, allow people to feel in control of their workspace – and they’re vital for health and well-being , too.

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