How to write an acceptance letter

Tips for Accepting a Job Offer With Examples

How to write an acceptance letter

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How to write an acceptance letter

You’ve just been offered a new job and have decided to accept the offer. How should you formally accept the position? It’s always a good idea to accept a job offer by sending or giving your new employer your acceptance in writing. Do you be sure that everything you expected is in the offer, and ask about anything you have questions about before saying “yes.”

Before You Accept the Offer

When you receive the offer, you don’t have to accept it immediately. It’s acceptable to ask for time (typically 24 hours to consider it) even if you think you’d like to accept. That way, you’ll have time to make sure the terms of the offer are what you expected, and get a response to any questions you may have.

Once you’ve had time to review the offer and are ready to accept, ask for the offer in writing so you’re sure your expectations match what the employer is offering.

How to Accept a Job Offer

The best way to accept a job offer is to confirm the details in writing. Even if you have verbally accepted the position, it’s important to confirm the terms of employment and the date you’ll be starting your new job.

A job acceptance letter allows you to demonstrate your professionalism and make sure there is no confusion about the precise terms of the offer, such as compensation, vacation time, or benefits. It’s also an opportunity to express your gratitude for being offered the position, as well as your enthusiasm for taking on the new role.

What to Include in a Job Offer Acceptance Letter

When you’re ready to respond in the affirmative, take the tip to write a letter or an email confirming your acceptance of the offer. Your letter can be concise, but should include the following:

  • Thanks and appreciation for the opportunity
  • Written acceptance of the job offer
  • The terms and conditions of employment (salary, benefits, job title, etc.)
  • Starting date of employment

Advice on Writing a Job Offer Acceptance Letter

Format your letter correctly. The letter can be sent by email or mail. If you’re sending a hard copy through the mail, format the letter as you would any business letter. Include your contact information and phone number, even though it’s on file with the employer.

Keep it brief. While you want to include all the most important information, this doesn’t mean your letter should be long and drawn out.

The employer is busy, so a concise letter that includes all the necessary information is best.

Express your gratitude. Demonstrate how thankful you are for the new job opportunity. You might want to briefly explain why you’re particularly excited to work for the company. For example, you may want to share your desire to contribute to their sales team, or your passion for their mission. Again, keep this polite but brief.

Proofread and edit. You don’t want to create any last-minute reasons for the employer to take back the job offer, such as a sloppy or unprofessional letter.

Watch out for spelling and grammar errors.

Go over the letter a couple of times to make sure you catch all the typographical errors and grammar mistakes. While you’re at it, it’s a good idea to double-check the spelling of the name of the person who offered you the job.

Example of a Letter Accepting a Job Offer

This is a job acceptance letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.

How to write an acceptance letter

Example of a Letter Accepting a Job Offer (Text Version)

Jason Burnett
87 Washington Street
Smithfield, CA 08055
(909) 555-5555
[email protected]

Mr. Michael Hynes
Director of Human Resources
Smithfield Granite and Stonework
800 Marshall Avenue
Smithfield, CA 08055

As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.

As we discussed, my starting salary will be $48,000, and health and life insurance benefits will be provided after 30 days of employment.

I look forward to starting employment on August 31, 2020. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you very much.

Handwritten Signature (hard copy letter)

Example of an Email Accepting a Job

Here’s an example of an email sent to accept a job offer. The email confirms the start date, salary, benefits, and vacation leave.

Subject line: Janet Fieldstone – Job Offer Acceptance

Dear Mr. Campbell,

It was wonderful to speak with you on the phone yesterday about the Marketing Director role at ABC Company. I’m thrilled to formally accept this job offer. I’m looking forward to working with you, and the rest of the senior management team at ABC, on charting a new direction for marketing strategy.

As we discussed, my start date will be May 13, 2020, with an annual salary of $65,000, and three weeks of paid leave annual. This salary does not include company provided health insurance, which is effective on my start date.

I’m looking forward to seeing you next Monday. Please let me know if there is any paperwork or additional information you need from me beforehand, or if there is any documentation I should bring along on my first day.

I’m always available by email, but feel free to call if that’s more convenient (555-555-5555).

Again, thank you so much for this opportunity.

Sending an Email to Accept a Job Offer

When sending an email letter, put your name in the subject line (Your Name – Job Offer Acceptance). This helps ensure that your message will be opened and read.

No matter which way you send the letter, make sure to address the letter to the person who offered you the position.

The job acceptance letter should be well planned and well written. The job acceptance letter should be to the point and positive.

Acceptance Letter It should include the following points

  • Thank the employer for the offer letter stating the full job title
  • The terms and conditions of employment should be discussed.
  • Salary should be negotiated clearly.

Acceptance letter Format with Free to Download Sample Templates in Word & PDF:

An acceptance letter document is a written acknowledgement given by one party after accepting an offer or an invitation from another party. An formal written acceptance letter is a formal document that can be used as a legal or professional reference. It can be issued upon acceptance of a social invitation, accepting a scholarship, final a business or insurance payment settlement, while conclude negotiations and so on. The acceptance letter implies an your positive response to an second party assured them of your commitments to what they may have proposed or to be offered. Given below are the descriptions of popular acceptance letters along with some samples.

A college acceptance letter is written by the college to notify the students that their application to the college is accepted and they can complete the admission process and secure a seat in the college. College acceptance letter are reasons for great joy, more especially among students in the United States due to the sharp competition and expensive fees.

What is an Job offer Acceptance letter?

At the work place, a Job acceptance letter/email is written to conclude the Recruitment process . Offer acceptance is important part of recruitment process and A job acceptance letter is written by an employee and is addressed to the employer after the company confirms the individual’s appointment in the company.

When to write Acceptance letter?

The offer acceptance letters also helps to clarify, one last time, the terms and conditions of employment and so can prevent future misunderstandings. The acceptance letter is not mandatory but if well written, it does express sincere thanks towards your employer and shows professionalism

Tips for writing Best Acceptance letter Email

If you have to write an acceptance of offer letter, be sure to keep it formal and brief. Express your gratitude thanks for begin given the job opportunity and assure your employer of your commitment to the job. As it will be your first correspondence with your new employer, be sure to double check your letter to avoid any mistake or typos.

Warm acceptances will build excellent relationships

Choose a topic to view acceptance letter templates:

How to write an acceptance letter

Use an acceptance letter for accepting a job, resignation, gift, invitation, honor, and many other special situations.

Even if you have accepted verbally, it is smart to write an acceptance letter to formally accept the offer and to confirm the details.

Be gracious
When accepting a job, promotion, appointment, public office, gift, etc.

Thank the person, business, organization, etc. when you begin your letter.

Briefly identify what it is that you are accepting.
For example, “This is a wonderful opportunity for me, and I am happy to accept the position as associate director of sales.”

Thank those who have helped you, if you feel it is appropriate.

Restate the terms as you understand them if you are formally accepting a job position or similar assignment, including the starting date, job expectations, rate of compensation, health and dental benefits, sick and vacation days, etc.

Keep the tone of your letter positive if you are accepting a resignation. Do not say anything that might make you liable for legal action.

Thank the person for the invitation if you are accepting an invitation to a social event, and express your anticipation that the event will be a success. Clarify any details about the event, if needed, such as date or time, location, dress, etc.

Recheck for errors.
For job offers and the like, the acceptance letter may become part of a company’s permanent file for you, so make sure that it is well-worded and free of embarrassing grammatical or other errors.

Close your letter by restating your appreciation for being offered the job, award, gift, etc.

It’s strongly encouraged to accept a job offer both verbally and in writing.

Make sure that if you are sent a copy of an offer letter, it contains the most updated terms of employment negotiated. When calling your main point of contact (usually the person who interviewed you or who made the offer), tell them you have accepted their offer and they can expect written confirmation (generally by email).

Hopefully at this point they will give you detailed information about the logistics of your first day, as well as any materials you’ll need to bring to take care of the administrative side of things (e.g. ID, a void cheque or direct deposit form, your Social Instuance Number (SIN) number). Make sure you know where to go on your first day, information about directions and parking, and who to ask for. If this information has not been provided, be sure to ask!

After accepting the offer verbally, it’s a good idea to write a follow up letter or email formally accepting the position. It can be brief, but should include the following:

  • Thanks and appreciation of the opportunity
  • Written acceptance of the job offer
  • Terms and conditions of employment (salary, benefits)
  • Starting date (and time of start) of employment

Address the letter to the person who offered you the position, and make sure it is well written and does not contain any typos or grammatical errors. Even though you’ve already landed the job, you still need to impress your new boss, so keep all correspondence professional.

Here is an example of an effective job offer email:

Dear [New employer],

As we discussed on the phone, I am very pleased to accept the position of [position title] with [organization]. Thank you for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the [organization name] team.

As we discussed, my starting salary will be $XX,000, with two (2) weeks’ vacation per year, and health and life insurance benefits being provided after XX days of employment.

I look forward to starting employment on July 1, 20XX. If there is any additional information or paperwork you need prior to then, please let me know.

Let your references (or others that helped you) know that you have accepted an offer and that you appreciate their help along the way. In your thank you letter, include something like the following:

I am excited to tell you that I have accepted my offer to join [organization name] as a [position name]. Without your help during the recruitment and hiring process, I would not have had such a great experience or learned so much about the company.

Thank you very much for your guidance and support, and I look forward to staying connected with you in the future.

Enjoy your new career, and continue building those professional relationships!

Sample Letter of Acceptance: Acceptance is an expression or an agreement. An acceptance letter is written when you are accepting a job offer or a business deal. In these letters, you convey the decision you have taken and establish a contractual relationship between you and the employer.

An acceptance letter should communicate your decision regarding a job. Along with accepting the job offer, you should share the outline of the job.

A letter of acceptance should be sent by email or post. The letter should be well-written, to the point and simple. It is a simple letter where you are communicating that you are accepting a job offer.

Get Other Types of Letter Writing like Formal, Informal and Different Types of Letter Writing Samples.

With the letter of acceptance in a good way, you can show your employer your professionalism. Your acceptance letter should be enthusiastically captivating, having kind regards and warm wishes for the job. You need to show the immense amount of interest you have in the position.

An acceptance letter should indicate all the terms and conditions you agreed to while accepting the job. Some of the crucial topics it should include are salary, bonuses, packages, opportunities and packages. You should add details of when you will join the company and start work.

A business acceptance letter is different from a simple acceptance letter. It is a letter that one company sends to another. It is a letter that helps companies make deals.

In a business acceptance letter, one company informs another that they agree to the recipient company’s terms and conditions. It is a step before entering into a business contract.

Acceptance letters show a sender’s readiness and willingness to accept a job proposal. A letter of acceptance is an essential document before accepting a job or agreeing to a business proposal.

Sample Letters of Acceptance

Here are a few of the samples of letters of acceptance based on the occasion or a person.

Letter of Acceptance Format

When writing a letter of acceptance, the pattern should be around the following points:

  • The choice of words that you choose in acceptance letters is essential.
  • You should read the job offer carefully before you respond with an acceptance letter.
  • Your acceptance letter should contain crucial things like the salary, packages and insurance.
  • Your tone in the acceptance letter should be professional and straightforward.
  • Be careful of keeping the contents of the letter respectful.
  • It would be best if you communicated all the outline of your job.

Job Offer Acceptance Letter

I am happy to receive the job offer for the position of (position) at (company’s name). The job offer is quite fair, based on the position’s requirements and responsibilities and my qualifications.

Please record this letter as my official letter of acceptance for the job. The confidence that you have in my abilities to perform the duties that will be expected of me.

My years of experience and judgment, which I have gained over the past years, will enable me to perform these duties. I hope to achieve all the tasks successfully and wholeheartedly.

I look forward to working with you.

How to write an acceptance letter

Acceptance Letter for Position of Director

Dear (Recipient name),

I am happy to receive your job offer for the director’s position at the (company’s name). With a joyful heart, I am pleased to inform you that I will accept the company’s kind offer.

I thoroughly enjoyed the conversations we have had in the past and looked forward to being a part of this community. It will be a learning experience to work as the director of your company.

The salary, packages, hours, start date and other essential details presented are agreeable and acceptable. The standard benefits with additional three weeks of vacation are great.

How to write an acceptance letter

Offer Acceptance Letter

Dear (Recipient Name),

My immediate supervisor has informed me of my public relations professional of the year award in the corporate client service division. At first, I was unsure if I had worked hard enough to win the prize. I do want to say how proud I am of growing successful here at Coleman Paper Company.

I am returning to you a signed copy of my work records for the last year as per your instructions. If you need any further information or require any assistance from me, please contact me at my direct office line, which is (number of your office). You can reach me at my email address which is (official email address).

I am incredibly grateful to be recognised as a leader in the continuing growth of Coleman Paper Company. I have started working hard to make sure I retain the award next year too.

How to write an acceptance letter

Employment Acceptance Letter

September 25, 2017.

Lily International School,

Chandpura- West Bengal – 510007.

Subject: Acceptance Letter for joining the school

It is with pleasure that I accept your offer of the position of Teacher in History at Lily International School. The signed copy of the contract of employment is enclosed, as requested by you.

I will be able to join the institute on October 3, 2017.

Thank you for this opportunity.

Encl: Contract of employment

How to write an acceptance letter

Position Acceptance Letter

5002 D. Beach Street

Rocky Mount, NC 30076

November 25, 2020.

Human Resources Director

Rocky Mount, NC- 30076

I am pleased to inform you that I accept your job offer for the position of Accounting Assistant. I am starting at $30,000 per year and understand that I am entitled to full benefit coverage beginning the first day of employment.

I am looking forward to starting working at this prestigious organisation. I look forward to meeting and working with your staff.

I will see you on December 13, 2020. You can reach me at (252)-424-7575 should the need arise during that time.

So, you’ve landed your dream job? Congratulations! The next thing you need to do is sit down and write a job acceptance letter or email. An employer will expect this as formal proof of acceptance of your new post and confirmation that you understand its terms and conditions. In addition, it’s an opportunity to express your gratitude to the employer and enthusiasm for your new role.

In this post, we’ll cover five tips for creating a perfect job acceptance letter:

  1. Follow a standard letter format (or write a clear subject line for an email).
  2. Thank the employer for the job offer and accept it.
  3. Agree to the terms of employment and start date.
  4. Close the letter correctly with a formal sign-off.
  5. Proofread your letter to make sure it is error free before sending.

For more guidance on writing a job acceptance letter or email, read on below.

1. Follow a Standard Letter Format

If you need to print off your letter and send it by mail, you’ll need to make sure that it follows the standard business letter format. This includes providing your contact details and the date at the top right, and your new employer’s name and address at the top left. You can see an example of this below.

For an email, meanwhile, you should start by writing a clear subject line. A simple option here will be “[Your Name] – Job Offer Acceptance.” This will immediately tell the reader who the email is from and what it is about.

2. Thank the Employer for the Offer and Accept It

First, address the letter by name to the person who offered you the position within the company. Then, thank the addressee for the offer of employment and formally accept it, putting the title of the job in writing to confirm the position.

Feel free to express enthusiasm for the new role here, too. You could also include a brief sentence saying what you are looking forward to in your new job.

3. Terms of Employment and Start Date

Next, you’ll want to confirm the terms of employment, including your salary, any benefits, and paid annual leave. If you negotiated any special conditions at the interview, such as working from home or any pre-booked holiday time, you should mention these here, too, along with your agreed start date. It is important to recap these details in writing to avoid any confusion or disagreements at a later date.

4. Close the Letter Correctly

Before you sign off, you may want to reiterate your thanks for the offer or your enthusiasm for your new role. Then, as this is a formal letter and you know the name of the addressee, you should close the letter using “Yours sincerely.”

If you are sending your letter by mail, you can also leave a space for a handwritten signature above your typed name. This is not necessary for emails, though.

5. Proofread Your Job Acceptance Letter

Finally, don’t forget to get your letter proofread. No matter how carefully you’ve checked it, there’s no substitute for professional proofreading. Our expert editors can fix grammar, vocabulary, punctuation, and spelling errors as well as vague language and awkward phrasing. Upload a trial document today to find out more!

An Example Job Acceptance Letter

Sandra Nelson
3498 Black Oak Hollow Road
Sunnyvale, CA
94089

Getting your dream job appointment can sometimes be overwhelming and comes with much joy. When one is offered an appointment letter for a new job that he or she has been waiting for, The person is required to write a letter to the new organization accepting the appointment.

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This letter of acceptance can sometimes help the job offering institution determine further your capability and your level of professionalism.

Before writing the letter of acceptance for a job offer, one must be well organized and planned. There should be no room for typos and grammar errors in the letter as it can undermine your professional light.

The letter is a good opportunity to further show your professionalism and commitment to your employer. It should be directly addressed to the office/person who offered you the job.

Key Points to note when Writing the Acceptance Letter for a Job Offer

  • The Letter of acceptance must be a formal letter.
  • You can start the letter by thanking the employer for the job offer.
  • It’s worth stating the full job title and reference in the letter.
  • It is also good to discuss the terms and conditions of employment in your letter of acceptance ( salary, benefits, work schedule, and starting date).
  • Just like any other offer, you can show your appreciation and enthusiasm for the opportunity given to you.

See below a sample of an acceptance letter for a job offer in the Local Government Sector.

The job offer acceptance letter should be well planned and well written.

The letter is a good opportunity to demonstrate your professionalism and commitment to your new employer and to create a good impression from the word go.

How to write an acceptance letter

The employment acceptance letter should be addressed to the person who offered you the job.

Check it carefully for typos and errors, you want to be sure it presents you in a professional light and reinforces that the employer made the right choice!

Adapt this sample letter for your own use when accepting the offer of employment.

Sample Job Offer Acceptance Letter

Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email

Mrs Jane Brown
Human Resources Manager
Open Door Company
Address
City, State, Zip Code

Thank you for offering me the position of Assistant Accountant with Open Door Company. I am pleased to accept this offer and look forward to starting employment with your company on Month Day, 2022.

As we discussed my starting salary will be $42,000 and health and life insurance benefits will be provided after 60 days of employment.

Thank you again for giving me this wonderful opportunity. I am eager to join your team and make a positive contribution to the company.

If there is any further information or paperwork you need me to complete, please let me know and I will arrange it as soon as possible.

Top tips for writing your acceptance letter

The job acceptance letter should be to the point and positive, and should include the following:

  • thank the employer for the job offer stating the full job title
  • formally accept the job offer
  • discuss the terms and conditions of employment – salary, benefits, work schedule, starting date. This is an opportunity to clarify your employment conditions and prevent any future misunderstandings
  • highlight your appreciation and enthusiasm for this opportunity

If the employer has sent you the formal job offer in writing for you to sign and return, it is advisable to send an email to confirm your acceptance and that you have signed and sent the letter. You can use this sample employment acceptance email to do this.

The guide to the job offer letter clearly outlines what should be included in an offer of employment letter.

How do I decide whether to take the job offer?

It is important not to accept the offer until you are sure of your decision. Go through accepting a job offer to view the questions to ask yourself before you accept a job offer.

Should you accept a job offer immediately?

If you want some time to think about the job offer it is advisable to acknowledge the job offer in writing or by email and buy yourself a bit of time to really consider the offer. If you are sure you want to accept the job offer then there is no reason to delay.

How to ask for more time to consider a job offer over the phone

How to respond to a job offer over the phone

What to say and do when you receive a job offer over the phone

How to write an acceptance letter

How to resign from your company gracefully

Resign properly from your job using the sample resignation letter and leave the company on the right note.

How to write an acceptance letter

How to withdraw from the job search

Once you have accepted the offer you should formally withdraw from the job search.

It is professional and polite to notify any other employers who you are in the hiring process with that you are no longer a candidate. You can either do this with a polite phone call, a brief email or a letter.

Withdrawing your name from consideration should be done as soon as possible after writing your job offer acceptance letter.

Sample email withdrawing from the job search

I would like to express my appreciation for including me in the interview process for your Accountant position. I enjoyed meeting with you and learning more about your company.

However, I have accepted another employment offer and respectfully withdraw from consideration for your position.

I wish you and your company success and thank you again for your time and effort.

Remember to also cancel any upcoming interviews as soon as possible. Leaving other employers with a positive impression is important should you ever need to enter the job market again. п»ї

Useful job offer pages

How to write an acceptance letter

THE JOB OFFER

How to write an acceptance letter

THE JOB OFFER

How to write an acceptance letter

THE JOB OFFER

By sending a formal job offer acceptance letter you begin your employment with the company on a positive and professional note. It only takes a couple of minutes but it is of real value in creating the right impression.

Can I turn down a job offer after accepting it?

This is a frequently asked question and the simple answer is that as long as you have not yet signed a formal employment contract with the employer you can legally change your mind about accepting the job offer.

If you have signed an employment contract, go through it carefully to see what your legal obligations are. Check with an expert. Even if you have signed a contract, it is worth exploring the option of rejecting the job offer with the employer.

Experience shows that the majority of employers would rather not have you start than begin your employment and quit shortly after.

Be 100% sure that you want to turn down the job offer before taking any action. The employer is unlikely to give you a second chance. Always inform the employer of your decision not to take the job as soon as possible.

Be polite and professional in your communication, usually better done in person, and always thank the employer for the opportunity. Follow up with a letter or email so it is in writing.

This sample letter or email will help you write your own decline a job offer letter after you have already accepted the position.

After accepting the job offer

View this standard job offer letter to make sure your offer of employment includes all the necessary details

Find out how to resign using this essential job resignation checklist. Ensure that you resign from your job properly and professionally.

Cancel any scheduled job interviews. How to cancel interview email

Secure the job offer in a professional manner and begin your employment on the right note with a well written job offer acceptance letter.

An acceptance letter is one that is written when you want to accept a job, a gift, an invitation, an honor, a resignation etc. You may have verbally accepted the job or gift. Still it is a smart idea to formally accept the offer with an acceptance letter.

How to write an acceptance letter:

Formal acceptance letters must have the same format as a formal letter. Put your own address at the top on the right. Put the date directly under the address. Put the name and address of the person you are writing to on the left side of the page, starting on the same level as the date or slightly below.

At the beginning of the letter itself, thank the person or organization for offering you the job, promotion, appointment etc.

For example, Thanks for offering me a job at your prestigious organization.

Make a brief but clear reference to what it is that you are accepting.

For example, you may write: This is a great opportunity for me, and I am happy to accept the position as regional manager of sales.

While formally accepting a job offer or similar assignment, briefly restate the terms you have both agreed upon. This should include the date when you can join the organization, your job expectations, salary and other perks.

Close the letter by restating your appreciation for being offered the job, assignment, honour, etc.

Recheck for spelling or grammatical errors

Make sure that your acceptance letter is well-worded and free of grammatical or spelling mistakes. Careless mistakes like these will not only create a bad impression for you but also ruin the entire purpose of writing the letter.

Letters of acceptance, or acceptance letters, are used for both personal and business situations. The most well known of these is the personal job acceptance letter. However, on the business side, there are a number of situations in which formal letters of acceptance are also appropriate. These are almost always written in response to some sort of formal application received from an applicant. The sample below is typical; it is a mortgage approval letter of acceptance advising an applicant that his home mortgage application has been accepted.
(print business Letter of Acceptance on business letterhead paper)
December 15, 20xx
Mr. Roger Treadway
350 Drummond Street W.
Perth, ON
K7H 2K1

Dear Mr. Treadway:

Re: Mortgage Application – 457 Cornelia Lane, Perth, Ontario
This is to advise you that we have completed our review of your recent application for a homeowner’s mortgage on the above-noted property and have approved it for a total loan amount up to $175,000.

The initial term of the mortgage is 5 years, at an annual fixed interest rate of 5.75%. You will have the option of taking out low-cost mortgage life insurance when you sign the papers.

You will soon be contacted by Susan Laurent of my office who will set up an appointment with you so that you can sign the final papers and formalize the agreement.

We thank you for your interest in working with our mortgage department and we look forward to a long and mutually beneficial relationship.

For any additional information regarding the terms of your mortgage, please do not hesitate to contact me at (xxx) 865-2595.

At the moment you agree to an open invitation or request, show with enthusiasm your decision. One of the best ways to do so, simply creating a letter that says you accept. The act of replying in writing says great things about your character to those inviting. It says you are a genuine character and looking to support the function/event whole heatedly.

The greatest part of writing your acceptance, it is many times easier than making the decision to say ‘yes.’

Here are a few things you might reply to with a letter of acceptance:

  • admissions requests: educational institutes / clubs / organizations
  • franchising opportunities
  • invites to dine, celebrate, privy lunch outings, hospitality, meetings
  • a proposal
  • employment opportunity
  • privy memberships invites: board committee/commission/empowered organizations
  • invite to a wedding ceremony
  • speaking engagements: workshops/forums/celebratory feasts
  • any request for donations, a charitable favor, or other help

What to include in letter:

  • The same thoughts that inspired you to agree to the the invite or proposal, should be expressed in the letter. Make sure your reply is a pleasure for inviting party to read.
  • To further customize the acceptance, include the details of the event ( date, time, amount of the contribution you agree to, duties you are agreeing to, what you might be assisting with upon approval )
  • Within the body of the letter, make mention of any needs if applicable to your situation. Whether you need a receipt for charitable donations to use as a tax deduction, address and directions to a venue, equipment for speaking or performance, list of everyone involved with organizing the event, or special needs for disabled, it should be mentioned in your reply which accepts the invite.
  • Closing out the letter, express with transparency how much of a pleasure it is for you to be attending, being promoted, and/or finding growth from the situation.

Sentences For Invitations That Are Commonly Used:

“After reviewing your recent application, our company is pleased with your submission and able to offer you the funding requested.”

“I accept with great pleasure the offered position of Senior Analyst Chemist.”

“I am very happy to be able and offered the opportunity to do this.”

“I appreciate greatly your generous apology and do accept with clear understanding.”

“I accept and happy to be meeting together in your office the morning of March 11th at 9:30. Together we shall plan this year’s All-American Science Fair and create another wonderful event.”

“In a single word, my answer is Absolutely.”

“My response to your letter requesting a supportive donation for the Smithsonian Children’s Home, a charitable cause I appreciate the efforts of, find a check enclosed for $1,000.”

“Thanks for inviting me to be a speaker at the Swan Suun Meditation Center the next two months.”

“We do accept your kind invitation and with the greatest pleasure. Expect us to be there.”

“The estimate for refinishing the Queen Louisa dining room suite is graciously accepted. We are happy to hire you.”

“We are definitely pleased to grant you an extension of 6-weeks to complete your work. Everything done thus far has been great. You are great at your craft so we are willing to work with you.”

“The office of admissions is pleased to tell you that your application for enrollment to the Tiller School has been approved.”

“Our entire staff looks forward to having you in office and working with you.”

Paragraphs Commonly Used In Letters of Acceptance:

“I accept your invitation to have dinner on Friday, 16th of February. I will be there at 8 p.m. as requested. I look forward to this meet. I cannot wait to see you and Jennifer again.”

“Thank you for telling how the children at St. Josephine’s Home appreciated my storytelling earlier this week. In knowing the kids appreciate my efforts, I am happy to accept your invite to become one of the regular volunteers. I will cheerfully show up every other Wednesday evening to perform. To aid my storytelling, do you have an iPad or other mp3 playing device and speakers which I can use to play music?”

“We look forward to seeing your graduation and I will also attend the reception after-wards. Thank you for including me in the group invited.”

“The bid your company made for $11,111 to put up the wallpaper on our grand reception rooms has been approved. Your attention to detail in the proposal submitted and bidding price are favorable. Please read over the contract we have enclosed with this approval letter and sign. Call us with any questions.”

Received an exciting offer for your dream job? Formalize your acceptance by writing the perfect letter to your new employer.

by Belle Wong, J.D.
updated May 02, 2022 · 2 min read

It’s almost official: You’ve just received an offer for that great job you interviewed for. While your hiring becomes official when you sign the employment contract, writing a job acceptance letter helps set a polite and professional tone with your new employer.

An acceptance letter is not legally binding in the way signing an employment contract is. While you can still decide to turn down the job after you send the letter, it’s not particularly professional to do so, so make sure to take some steps first.

How to write an acceptance letter

Reviewing the Job Offer

Before you do anything else, carefully read through the job offer. Even if it’s your dream job, you need to consider aspects such as the salary, the start date, and benefits, including vacation time.

If the offer includes a description of the job, make sure it’s the position and title you interviewed for. Now is also the time to review any conditions mentioned in the offer. For example, if the offer states that you are required to work from the employer’s offices and you’d like to have the option to work from home once a month, you should prepare to negotiate this point before you accept the offer.

Negotiating Before You Accept

When you formally accept a job by sending a letter, you are indicating to your new employer that you’re happy with the terms they’ve offered. So if there are any changes you’d like to make, now is the time to bring them up. While you can still try to change any terms after you’ve sent the letter, you have a better chance of negotiating if you address your needs beforehand—plus you’ll come across as more professional to your new employer.

Start by setting up a time to discuss the offer details. During the discussion, be clear about what you’d like changed. For example, if you’re looking for a higher salary, give the employer a specific salary range. Even if the employer denies your request, the offer for the job itself should still be on the table, so you can decide then whether you’d still like to accept the position as it was initially offered to you.

Writing the Job Acceptance Letter

Once you’ve decided you do want to accept the job, it’s time to write the acceptance letter. In addition to being clear and fairly brief, your letter should contain the following:

  • Gratitude for the job offer. Expressing your appreciation is a professional approach and is a gracious way to begin.
  • Refer to the position you’ve been offered. Include a reference to the job title to make sure there’s been no misunderstanding about the position itself.
  • Your formal acceptance of the position. Clearly state that you are accepting the job.
  • Summarize the details of the offer. This summary should include your starting salary, your start date, any benefits such as vacation time, and any changes based on your negotiations, to make sure there is no misunderstanding down the line.

It’s exciting to receive a job offer. Sending a clear and concise job offer acceptance letter formalizes your confirmation and lets you put your best foot forward when it comes to starting in your new role.

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Related Stories:

Congratulations! You were just offered that dream job you have been interviewing for! Now that you’re ready to accept the position, what is the next step?

When it comes to accepting a job, you want to approach your acceptance letter with the utmost professionalism. This company has decided to hire you for your knowledge and skills, so it’s important to thank them appropriately.

Not only will this start you off on a good note with your new company, but it will make a great impression on your new boss.

As simple as an acceptance letter can be, there are a few details and formats that are best to follow and place in your email or letter. We have enclosed a few examples for you to follow!

What should be included?

A job acceptance email or letter should always include a few key factors such as your full name, the person’s full name that you are addressing, the job position you accept, the company name, and your employment start date.

Other factors can also be included, such as your agreed-upon salary and notations about company benefits.

Accepting a job by email

Email is the fastest and most utilized form of communication in today’s world. Most employers still tend to communicate via email rather than other forms of communication.

There are several different options for sending an acceptance email to your new employer. This sample acceptance letter via Indeed.com that gives some excellent examples of what you should include:

Subject line: Charlie Spears—Offer Acceptance

Please accept this email as my formal acceptance of the offered position as the Director of New Accounts with Leyton Purchasing. I thank you for the opportunity, and I look forward to applying my skills to the position.

As the offer letter displays and as we previously discussed on the phone, I accept the starting salary of $68,000 with the availability of benefits after 60 days of employment.

I look forward to beginning work and meeting the team on July 1, 2019. If you require any additional information from me before then, please let me know. You can reach me at (564) 893-7833 or by email at [email protected]

Thank you again for giving me the opportunity to demonstrate my value to the team.

Accepting a bob by letter

While it may not be as popular as it was previously to send a formal physical letter, it is still a great option when accepting a job! It may take a bit longer for it to get to your new employer, but many will appreciate the extra touch of sending that formal letter.

A formal letter usually contains more details than that of the email format. This example of an acceptance letter from TheBalanceCareers.com covers all of those necessary details.

Mr. Michael Hynes
Director of Human Resources
Smithfield Granite and Stonework
800 Marshall Avenue
Smithfield, CA 08055

As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.

As we discussed, my starting salary will be $48,000 and health and life insurance benefits will be provided after 30 days of employment.

I look forward to starting employment on August 31, 2020. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you very much.

Handwritten Signature (hard copy letter)

Following a template

Not sure how to get started? Monster.com has an excellent customizable template for you to follow to get started on that acceptance email or letter!

It is with great pleasure that I accept your offer to join [employer name] as a [position title] under [supervisor name]. The goals you outlined for the position are well-matched to my abilities, and I consider it a privilege to join your team.

As we discussed, my annual salary will be [salary], and medical benefits will commence after 30 days of employment.

[Mr./Ms. last name], thank you for making the interview process enjoyable. I look forward to working with you and the [employer name] team. I will report to work on [date]. In the meantime, feel free to call me at (555) 555-5555.

This format can be used for both email and letters. You would eliminate a few bits of information to comply with what is necessary for each.

Should I send a letter or an email?

This should be determined based upon the type of company you will be working for. Look at a few key factors, including how they initially communicated with you, to begin with

Did they call you? Send you an email? Do they appear to prefer technology or tradition?

The bottom line

The hard part of interviewing and hoping that you get the job is already completed at this point.

The acceptance letter is just that extra step toward a positive start. There really is no wrong way to complete an acceptance letter! Use the tips we listed above to decide which format will be best, and work on that letter or email.

Ghana Education Service has released the postings of newly trained college students who completed in 2020. One of the demands, before you report to the school of teaching, is to write an acceptance letter. Find here how to write GES acceptance letter and sample.

The acceptance letter is just to show appreciation for the posting. Also, it is an official letter and hence all features of the official letter must be included. Let’s see what should be included in the letter.

How to Write GES Acceptance Letter and Sample

  • First of all, you need to have your address. This is necessary in case of a reply by GES, their letter can be addressed to you.
  • Secondly, you are writing to the Regional Education office of the region you are posted. You need to address the Educational Director of the region (Municipal/District).
  • Make your heading unique
  • Introduce the letter by making reference to the appointment letter given to you. You need to quote the date, reference number on the letter.
  • In the body, express your gratitude to GES for the posting and stating clearly your aims and objectives as you are posted. Tell them how ready you are to work.
  • In conclusion, summarize all that you have said and also state the supporting documents you attached to the letter.

SAMPLE OF GHANA EDUCATION SERVICE ACCEPTANCE LETTER

YOUR ADDRESS

POST OFFICE BOX X

TOWN

24 TH JANUARY, 2022

THE DISTRICT DIRECTOR

GHANA EDUCATION SERVICE

REGION

TOWN

ACCEPTANCE LETTER

I write in reference to the appointment letter dated DATE with reference No. : YOUR REFERENCE NUMBER offered me as a Teaching Staff in the Ghana Staff in the Ghana Education Service.

I hereby accept the appointment offered to me to teach at NAME OF SCHOOL JHS/PRIMARY/KG in NAME OF TOWN in the NAME OF REGION and I pledge to abide by the rules and regulations governing all teachers in the Ghana Education Service.

YOUR NAME

(PHONE NUMBER)

Related Posts:

  • Documents Required for Processing of Newly Posted Teachers
  • GES Recruitment General Application Requirements
  • GES Posting of Teachers Returning From Study Leave with Pay
  • How to Write Official/Formal Letter and its Features
  • How to Write a Cover Letter for a Job Vacancy in 2022

Join Our Group For More Updates Via WHATSAPPS: Join Group Here

So, you’ve been sending those tiresome job application emails, aced the phone interviews, and you now want to send an offer letter acceptance mail? Congratulations! Now, all you need to do is respond with an offer letter acceptance mail to secure your spot.

An offer letter acceptance mail requires sending a formal acceptance email to the prospective company. To ensure that all parties are on the same page, you may put the employment offer’s terms and conditions in writing.

To help you get started, we’ve included a job acceptance email template that you can use to help you understand how to reply to a job offer and what constitutes an excellent letter of acceptance.

How to Write an Offer Letter Acceptance Mail

Accepting a job offer orally and in writing is highly recommended. Do not accept an offer letter without verifying that it includes the most current conditions of employment. Call your primary contact (typically the person who interviewed you or made the offer) and inform them that you’ve accepted their offer and that you’ll be sending a formal confirmation their way.

When you get to this stage, I’m hoping they’ll give you specific instructions on what you’ll need to bring on your first days, such as identification, a voided check or direct deposit form, your Social Security number, and so on. Make sure you know exactly where to go and how to get there on your first day.

  1. Clear Subject Line

Send an email with a subject line that clearly explains what the message is all about. It would help if you made sure that the subject line of your email is professional. Do not use a cryptic subject line that forces the receiver to open your email to decipher what you’re trying to say.

Thank them for the opportunity to work for them, and pledge to do your best.

  1. Determine and Agree Upon the Parameters of your New Job

Mention the position you’ll be filling, the compensation you’ll get, any other perks or advantages you expect to receive, and when you plan to begin working there. Both sides will be able to communicate effectively.

  1. Proofread

Please make sure there are no typos in the email before sending it.

Here are some free templates that you can use to help you create the ideal job acceptance email for your hiring manager. To learn how to send a job acceptance email, continue reading:

  1. Ask about Employee Advantages and Perks

It is essential to write a letter to the individual who accepted your job offer. While you do that, ensure that your sentences are grammatically correct and error-free. Ensure that you address the letter to them directly. Maintaining a professional demeanor in every contact, even if you’ve already been hired, will impress your new supervisor.

Offer Letter Acceptance Template 1

Offer Letter Acceptance Template 2

Offer Letter Acceptance Sample 1

Offer Letter Acceptance Sample 2

Offer Letter Acceptance Sample 3

Offer Letter Acceptance Sample 4

Conclusion

Before sending your offer letter acceptance mail, be sure to proofread it thoroughly for grammatical and spelling errors (try adding a free assistant like Grammarly to your browser). You don’t want to make a wrong first impression on your new company by submitting a formal job offer acceptance that is riddled with typos and grammatical mistakes.

Eventually, inform your references (or anybody else who assisted you) that you’ve accepted a job offer and express your gratitude for their assistance. Include the following in your thank you letter:

This Page (contents):

Congratulations on the job offer! You can officially accept a job offer in a professional way by writing an acceptance letter. This type of letter verifies to the employer that you have accepted the job and the terms of the offer. Continue reading below to see our example acceptance letter and to download the free template.

Job Offer Acceptance Letter Template

Download

Author: Brent Weight and Jon Wittwer

Online Form

Tips for Writing an Acceptance Letter

  • When accepting a job offer, let the company know you are grateful they took time out of their busy schedule to offer you a job.
  • Be prompt in your response.
  • Restate the agreed upon salaries and benefits.
  • If you have negotiated changes to the offer, make sure you get them in an amended or updated offer letter before accepting.
  • Make sure to get any paperwork you may need from them.
  • Thank them for considering you for a position.

Sample Acceptance Letters

Sample Job Offer Acceptance Letter

Bob Jostle
2 Heaven Cir
Numbers, New York, 13549
(456) 987-3546
[email protected]

Dave Thimble
The Number Store
Hiring Coordinator, Human Resources
1 Fiji Way
Numbers, New York, 13549

I was thrilled to receive your letter today 10/21/2014 offering me the job of Assistant at Cashiering. I accept this job offer and am excited to join the Number Store team.

My understanding of the offer is as follow. My agreed upon salary is $15.00 an hour at 40 hours a week and I will get paid on the 10th and 20th of every month. Being on time for my shift makes me eligible for a $1.000 per hour bonus. My benefits will start after I have worked for the company for 60 days and include: medical, dental, vision, paid vacation and time off, sick leave, and 401(k).

Thank you for extending, to me, this wonderful opportunity which will allow me to work for The Number Store. Please let me know if there is any other paperwork that I need to fill out before my first day of work.

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You landed the job, and now the only thing that stands between you and starting the new position is saying you’ve accepted. If you’re wondering how to write an acceptance letter, use these tips to help you craft the perfect response.

Use a Professional Format

If you are sending a paper copy, use the same letter format that you would for a business letter. Make sure to include the address and date on the top of the page, and include your address at the bottom. You should take the time to sign the letter, too.

Identify the Correct Recipient

As with any letter, you should start by addressing the recipient. Do you know who this person is? Do you know this person’s correct title? You don’t want to say “Dear Mr. Black” when it should be “Dr. Black.” Make sure that you know who to address the letter to by contacting the company, if necessary.

Clearly Accept the Position

After addressing the recipient, open your letter by accepting the position. Don’t leave the recipient wondering whether or not you will accept the job. Keep your letter direct and clear. Say thank you, and let them know that you’re excited for the opportunity.

Confirm Position Details

In the next paragraph, clarify the details for the position. State the position title, salary, supervisor, and start date as you understand it. Also, if you have any planned trips that you cannot change, let the company know about them now. Make sure that they know you have plane tickets and other details set that can’t be changed.

Close Your Letter

After accepting the position and confirming the details, you could say something like “If you need any documents from me, please let me know. Otherwise, I’ll start on ______.” Then, use a closing phrase (Sincerely, Thanks again, etc.) and sign your name.

Watch Your Tone

Your letter is your last chance to make a good impression on your new employers. Make sure that they won’t be regretting their decision. Be professional and positive throughout the letter!

Don’t Forget to Proofread

After completing your letter, go back and proofread it. Check for any spelling, punctuation, or grammar errors. Your letter should be well-written and polished, which will help you make a good impression on your new employers.

Final Thoughts on How to Write an Acceptance Letter

Try to send your acceptance letter as soon as possible. You can take a couple of days to think it over and craft the letter, but the company will expect your response within a few business days. Then, use the remaining time to prepare for your first day on the job. Congratulations!

What other tips do you have to share on how to write an acceptance letter?

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Author

Jamie graduated from Brigham Young University- Idaho with a degree in English Education. She spent several years teaching and tutoring students at the elementary, high school, and college level. She currently works as a contract writer and curriculum developer for online education courses. In her free time, she enjoys running and spending time with her boys!

How to write a Job Offer Acceptance Letter as Employer? In the process of hiring a new employee, this sample letter an be useful for your HR department.

Overview

As a company, it’s also common to send an acceptance letter to the employee, with conditions that apply for the job that was discussed in the interview. This is also an opportunity to thank the employee for his or her’ effort. Consider the acceptance letter as another way to express your gratitude and enthusiasm, which will be positive for the future relationship.

How to write a Job Offer Acceptance Letter as Employer?

In the process of hiring a new employee, it’s possible to send a Job Acceptance Letter as an employer to follow up on the confirmation of the employee. This Job Offer Acceptance Letter template can help you to write the perfect one! This will save you or your HR department time, cost, and effort when your company is pleased to extend to you an offer of employment as in the department.

When you are sending out an Employment Acceptance Letter, you can also put some conditions that the candidate meet, before he or she will start in the position. This way you can also confirm the details of employment, such as the rate of compensation, vacation time, sick and personal leave, benefits, and reimbursement for expenses. This will help avoid confusion when they draft an employment agreement or contract.

This Job Offer Acceptance Letter has ways to grab your job candidate’s attention:

Dear Sir, Madam,

This is a reference to the job offer letter sent by you regarding <>. <> is pleased to extend to you an offer of employment as <> in the <> department at a rate of <> <> (which is <> <> per year on an annualized basis) beginning <>. This conditional job offer is contingent upon receipt of results of a satisfactory drug and alcohol screening test. This conditional job offer is valid until <>. Should you accept this offer and begin employment with us, you retain the right to resign, without notice or cause. <> reserves the same right with respect to termination.

Your employment is for no definite term, regardless of any other oral or written statement by any Company officer or representative, except for an expressed written employment contract signed by the President. If you understand and accept these terms, please sign and return one copy of this letter to the HR department in the enclosed envelope. We look forward to the contributions you will make to <> and to the professional and personal opportunities, we will be able to provide to you!

Yours sincerely,

Use an Employment Acceptance Letter to seal the deal. They are drafted by HR professionals, are intelligently structured, and easy-to-navigate. Download this Conditional Job Offer Acceptance Letter template now!

The content is for informational purposes only, you should not construe any such information or other material as legal, tax, investment, financial, or other advice. Nothing contained this site constitutes a solicitation, recommendation, endorsement, or offer by Bizzlibrary or any third party service provider to buy or sell any securities or other financial instruments in this or in any other jurisdiction in which such solicitation or offer would be unlawful under the securities laws of such jurisdiction.

The main function is to prepare effective lesson plans and educate students at all levels. When you are in mind to write a nice acceptance letter for such a post, then make sure that you write in it how well you will be handling your responsibilities, how you will add to the success of the institution, and most importantly, how grateful you are for the chance given. You can also refer to this useful sample letter if you want.

Letter Template: 1

[Insert or write the address of the sender]

[Insert or write the date]

[Insert or write the name of the recipient]

[Insert or write the post of the recipient]

[Insert or write the name of the company]

[Insert or write the address of the company]

Subject: Acceptance of the job position of a Teacher

Dear Sir / Madam,

I am very happy to be writing this letter to let you know about my acceptance of your employment offer for the post of a teacher at [Insert or write the name of the institution]. I am finally delighted to be a part of such a renowned institution as I look forward to commencing work from [Insert or write the date].

I assure you that working here; I will always work to the best of my abilities. Assuming the role of a teacher, my focus will be on carrying out my daily responsibilities with absolute sincerity.

I will create and distribute educational content, evaluate and record my students’ progress, provide feedback and grades, and plan and execute the events.

Outdoor activities and educational programs will develop and enrich my knowledge and professional skills by attending workshops, seminars, and conferences to maintain a neat classroom.

Although I am clear about my remuneration, working days, and hours, I still have doubts regarding the other perks and benefits, such as the medical benefits, so I would request you to kindly let me know about it.

I have sent all the important documents via mail and believe that no paperwork is pending from my side. If there is any left, please let me know. You can reach me at [Insert or write the contact no.], or drop a mail at [Insert or write the email ID].

I am looking forward to having a positive working experience.

GUIDELINES

  1. You should give an enthusiastic response to the person who asked you to join an organization. The reader has honored you by inviting you to accede to the organization. Accept the invitation warmly and maintain a positive tone.
  2. Thank the reader for the invitation and tell him/her that you wish to join.
  3. Compliment the organization.
  4. Express your desire to be an excellent member.

SAMPLE LETTER

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I’m so happy to accept the invitation you have extended to me to join the Lockeye Eagle Lodge. I always held the lodge in high esteem and upheld the work and principles that it advocated. I am aware that is the noble heritage of service and cultural and community support.

As a member, I am going to be doing my best to continue in this privileged position. I’m looking forward to a very rewarding association with the current members. Kind thanks for this expression of your highest confidence.

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] – Optional –
cc: [Name of copy recipient] – Optional –

Offer acceptance letter to join an organization.

Further things to consider when writing acceptance letters to companies

How to write an acceptance letter

Acceptance Letters

Acceptance letters are a form of written communication exercised by people to accept a proposal or request formally. The purpose of these letters is to acknowledge your acceptance of the request at hand or express your readiness to do something. The simple act of replying in writing demonstrates a bright side of your character to those inviting. Some of the situations you might want to reply with an acceptance letter include admission requests, franchising opportunities and invite to meetings or celebrations. Proposals, job opportunities, privy membership invites, or speaking engagements may also require you to write an acceptance letter.

When writing acceptance letters, you should thank the person at the beginning of the letter and state how happy you are about accepting the proposal. Be sure to write the exact title of the proposal. Mention any needs, to your situation, for example, address and directions to the venue or agreed amount for charitable donations. If you are accepting an employment offer, restate the terms to show the other person you clearly understand them. Keep the letters as brief as possible and straight to the point. Where appropriate, inform the other person what is going to happen next.

Letters to Companies

Letters to companies are formal letters written by individuals or companies to other companies, commercial businesses, or organizations. Such letters are usually business letters whose contents are formal and professional in nature. There are many types of letters sent to companies, and each has a specific focus. For example, sales letters to promote products and services, order letters to order goods and services, or inquiry letters to request information. They could also be transmittal letters to accompany a package or recommendation letters to recommend employees. In any of the mentioned scenarios, a letter to a company must be addressed to the right person and closed with a proper signature.

All letters to companies are official and require professionality and specificity. Therefore, the letter you produce must reflect this ideology. Know who you are addressing the letter to and how to respectfully address him/her. Make your information accurate and specific so that the recipient can quickly make his/her way through it and understand what is expected of him/her. If you are sending any attachments, mention what they are as well as their importance within the letter. End the letter by asking the recipient to respond or contact you directly.

How to write an acceptance letter

An appointment acceptance letter is a formal letter written by the newly hired employee, indicating his willingness to accept the job offered by an employer. Writing an appointment acceptance letter is a good idea as it includes an acknowledgement of having appointment letter. This simple letter is written once you receive and appointment letter from the organization and it is the next step of communication between you and the new employer.

It is a sort of guarantee that you have accepted the job offered by the company and available to render them your services. There are several ways of writing an appointment acceptance letter but best is the one that is precise and formal. In addition to that, make sure to choose the best words and phrases while writing the appointment acceptance letter as it is your golden chance to clearly convey your sincere thanks to the new employer and the organization.

This simple article is a complete guide as it gives overall idea about how to write an impressive appointment acceptance letter along with the sample, and format.

Tips to Write an Appointment Acceptance Letter

  • Since it is an official letter, make sure that you maintain a formal and professional tone
  • Be concise throughout your letter
  • Write the dates which are necessary for your appointment
  • Always be thankful to the other party

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Instructions

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Sample of Appointment Acceptance Letter

Katherine Jane
123 North-West Hills Street,
Minneapolis, MN 67890,
0044 – 63733939393
Katherine. [email protected]

Mayor Smith
Human Resource Manager
ABC Industries Limited
western Bridge Street,
St Paul, MN 123456,
[email protected]
0044-474822373839

Thank you so very much for your letter offering me the position of marketing manager with ABC Industries Limited. You can consider this letter as my official appointment acceptance of the job offer.

I am very pleased to accept the salary package of $ 5000 per month. As per the telephonic conversation, I will join the company on March 20, 2010 after my official commitment ends in my current organization. In addition to that, I have gone through the job offer letter and I agree with all the terms and conditions of ABC Industries Limited.

I look forward to work with your esteemed company and offer my experience and expertise for the growth of the organization. Once again, I would like to thank you for showing trust and confidence in my capabilities and offering this position to me.

Template of Appointment Acceptance Letter

(Your Name)
(Your Address)
(Your Phone Number)
(Your Email Address)

(Name)
(Designation)
(Company’s Address)
(City & Zip Code)

Dear (Recipient’s Sir Name),

I received your letter which you sent me in order to inform me about my acceptance as a (job title) in your organization, (company name). Therefore, I am writing this letter to you so that I can let you know that this is my official appointment acceptance.

I am extremely pleased with the salary package of (salary amount in dollars) per month. We already had a conversation regarding my joining date and I will be walking in on (start date). I am quite pleased with the terms and conditions and I have signed them as well. This is why I have attached them with this acceptance letter.

I am looking forward to working with (company name). I will make sure that I do not disappoint you as you have chosen me over several other candidates.

(Signature of the Sender)
(Name of the Sender)
(Designation)

A letter of acceptance of contract offer is a document an offeree writes as a formal way of agreeing to contract terms. 3 min read

A letter of acceptance of contract offer is a document an offeree writes as a formal way of agreeing to contract terms. You may write a letter of acceptance when taking a new job or when contracting with another company to benefit your business.

How to Format a Contract Letter of Acceptance

A strong acceptance letter should consist of around three paragraphs. Begin your letter of acceptance by writing the document on your company’s letterhead, if applicable. Be sure to use proper spelling and grammar at all times.

Open the letter with an acceptance statement for the employment or business contract. Mention a few deals related to the offer to both personalize the message and open further discussion as needed. You should always close with appreciation, thanking the employer or business for accepting the contract terms.

Don’t forget to sign and date the letter of acceptance.

To further customize the letter, include the following details:

  • What inspired you to agree to the proposal or invitation
  • The details of the event, including the time and date
  • The amount you’ve agreed to contribute if working an event
  • What duties you are agreeing to
  • What activities you might be assisting with after approval

In the body of the acceptance letter, mention any needs you may have such as charitable donation receipts for tax deductions, equipment for a performance, or directions to a venue. If you’re involved in an event, you may want to request a list of everyone else involved in case you need to contact others and coordinate your efforts.

Close the letter by expressing how much you’re looking forward to the new job, promotion, or event you’ll be attending. It might be beneficial to include a line about finding growth from your newfound situation.

A few other tips to keep in mind when writing an acceptance letter of contract offer include:

  • Writing the exact proposal title
  • Thanking the person in the beginning and expressing how happy you are to accept
  • Restating the terms of an employment offer to show the person you understand them

Writing an Employment Acceptance Email

In some cases, you may want to write an employment acceptance email instead of sending a letter. Either way, you’re confirming an offer in writing.

Once you’ve accepted a job offer verbally, submit the final offer in writing before going over the employment contract. Some companies require you to sign a letter of employment stating your acceptance of the job offer, which they keep on file for their own records. Even if they request your signature on a letter of employment, it doesn’t hurt to send an email confirmation that you received the job offer and have sent it back with your signature. Doing so allows the employer to know that the process is moving forward.

Remember, a job offer is not binding until it’s been communicated in writing. Emailing a confirmation solidifies the offer and restates your enthusiasm for the position. It also keeps the hiring managers informed that you’re starting your career on the right foot.

When Should You Write a Letter of Acceptance?

Creating an acceptance letter shows enthusiasm for an open request, invitation, or job offer. Aside from employment opportunities, there are many situations in which you might write a letter of acceptance. These include:

  • Franchising opportunities
  • Admission requests
  • Speaking engagements
  • Privy membership invites
  • Invitations to celebrate or dine
  • Invitations to attend a meeting
  • Wedding invitations

The simple act of replying with a letter of acceptance says a lot about your character. It shows the recipient that you are excited to support the upcoming event or that you’re looking forward to your new position.

Commonly Used Sentences for Letters of Acceptance

If you need some inspiration, here are some commonly used sentences for letters of acceptance:

  • “I accept with great pleasure the offered position of [X].”
  • “After reviewing your recent application for [X], we are pleased to offer you the funding request.”
  • “Thank you for inviting me to be a speaker at [X].”
  • “I accept your kind invitation with great pleasure. Expect my attendance.”
  • “We graciously accept your estimate for refurbishing the midcentury sofa. We are happy to hire you.”

If you need help writing a letter of acceptance for a contract offer, post your job on UpCounsel’s marketplace. UpCounsel accepts only the top 5 percent of lawyers to its site. Lawyers on UpCounsel come from law schools such as Harvard Law and Yale Law and average 14 years of legal experience, including work with or on behalf of companies like Google, Menlo Ventures, and Airbnb.

How to write an acceptance letter

Accepting a job offer isn’t as simple as saying, “I’ll take it! When do I start?” It’s important to make sure you and your employer have covered all the bases and there’s no confusion. It’s best to accept a job offer with a letter of acceptance.

What to Look for in a Job Offer

Prior to the official offer, you may take part in a brief little dance (sometimes called a supposal) where your potential employer says something like, “Suppose we want to offer you a position. What would we have to offer in order for you to accept?” Once you’ve negotiated the terms, it’s time to seal the deal.

Except in the most informal cases, your future employer should then extend an offer to you in writing. The offer should lay out:

  • Your salary
  • Your benefits package
  • Your start date

How to Write an Acceptance Letter

You’ve got the job! Now it’s time to show your new employer they’ve made a good investment. You polished your resume and cover letter, so give your acceptance letter the same attention. Make sure you proofread your letter carefully. (May we suggest a helpful personal editor?)

Be sure to express your gratitude for the job offer. You’ve been given an opportunity, and your acceptance letter is a great time to show how excited you are to get started. Think about what you’re looking forward to the most. Maybe you’re amped about contributing your creative energies to projects, or you’re on board with the company’s mission, or you’re ready to dig into a project you’ve been told about. Go ahead and say so!

Keep your letter short and sweet, but do include these elements:

  • A thank-you for the opportunity
  • Verbiage that says you accept the company’s offer of employment
  • Your title
  • A recap of the salary and benefits as you understand them
  • The date you expect to start

Job Offer Acceptance Letter Example

You can send your acceptance letter by snail mail or email. If you send a hard copy letter, format it like a business letter with your contact information at the top.

If you’re sending an email, include your name in the subject line and the words “Job Offer Acceptance.”

Here’s what the body of your message might look like:

I was excited to get your phone call yesterday. I’m writing to formally accept your employment offer for the Social Media Manager position at XYZ Company. Thank you for the opportunity to put my skills to work making XYZ’s brand shine across multiple platforms.

As we agreed, my starting salary will be $52,800 per year with two weeks of paid time off. I understand that health and dental benefits will be available after ninety days of employment.

If there’s anything you need from me prior to that start date, or any documents I should bring on my first day, just let me know. I’m eager to dig in and get started on November 6, 2017.

As a professional, you’re bound to have a need to write an acceptance letter in the course of your career or life. Probably, you might have written one before but it never occurred to you that you did.

This post gives guidelines on how to write an acceptance letter

What is an acceptance letter?

An acceptance letter is defined as a type of letter that is written to officially acknowledge a successful application. It is a formal letter that helps to confirm an appointment, an invitation, a job offer, admission letter, scholarship, or contract. When you receive an offer, it is advisable to wait for 24 hours before submitting an acceptance letter. Likely acceptance letters include but are not restricted to – college acceptance letters, job acceptance letters, interview acceptance letters, promotion acceptance letters, etc.

In writing an acceptance letter the tone of your letter should be professional and polite. It is also advisable to sound positive, so the receiver will feel you’re excited about the new adventure. Then state your acceptance in clear words to avoid confusion.

In this post, I will restrict my focus to job acceptance letters and school acceptance letters as they are the most common. Before the sample letter take note of the following key points while writing a job acceptance letter and school acceptance letter

  1. Keep it concise and polite
  2. Express your gratitude for the new opportunity and indicate your eagerness to take up the new challenge.
  3. Ensure to enumerate the conditions of the job as stated in your appointment or employment letter to avoid ambiguity.

If you’re wondering what an acceptance letter is, you should read this. Here’s what it is: the letter you need to write to the graduate program that’s accepted you and the one which you plan to attend.

Why do you need to write it? You need to accept an offer formally. This means you need to write it. And it needs to be good. Really good. And really short.

Why? It shows your commitment to the program and respect to the program faculty who accepted it.

Follow these simple steps to writing a great acceptance letter.

How to write an acceptance letter

1. Take your time…

…But not too much time. Regardless of how you’re notified—phone, email, or formal letter, don’t say yes immediately. This can be hard, especially if you receive a phone call.

Why shouldn’t you accept immediately? Give yourself time to think, share your good news with family and friends, and most importantly, thank those who helped you earn that acceptance.

Within one to two weeks of learning of your acceptance, write a thoughtful letter accepting the offer.

Keep it short, sweet, and to the point. Your first sentence should state something to the effect of this:

“I am writing to accept your offer to enroll in [program] at [university].”

How to write an acceptance letter

2. Be enthusiastic.

While it’s great to be excited and to express your excitement, your acceptance letter shouldn’t have exclamation points! At all!

Something like this works well:

“I am delighted to accept your invitation to begin graduate studies at [university].

Bottom line? Make it clear that you’re happy to be there and looking forward to it.

How to write an acceptance letter

3. Discuss important or upcoming issues.

This is the place to address anything that was brought up in the acceptance phone call, email, or acceptance letter.

Make sure that your student ID number is obvious, if necessary, and ensure that you’ve clearly stated the program to which you’ve been accepted. If, in the acceptance, you’re invited to an open house or a department meeting, indicate that you will attend. If you need to make an appointment with your advisor, indicate that you will.

Sometimes, formal acceptance letters from universities ask you about housing or indicate paperwork that you need to fill out.

Address their requests succinctly. If you’ll need housing, state it, and state the presence of any attachments with your letter (see #4).

How to write an acceptance letter

4. List all the attachments.

Any forms that your program or university sent should be returned with your acceptance letter, and listed at the end. If you’re sending payment, please indicate that too.

Your list of attachments can be in bullet form after your closing, or summed up in a closing paragraph.

How to write an acceptance letter

5. End politely.

Thank the admissions committee again for their offer and indicate your excitement. End with “Yours truly” or “Sincerely” in closing. Be sure to leave space for your signature. Write your name, address, phone number, and e-mail address.

How to write an acceptance letter

6. Don’t forget to write your declined offer letters, too.

Hopefully, you received more offers than you can accept. Be sure to write polite letters declining the offers you don’t intend to accept.

Make it short, direct, and respectful.

Bottom line? Don’t burn any bridges that you may need to cross in the future. You never know, do you?

Congratulations! You’ve written your acceptance letter. Now off you go!

An employee hands you their resignation. Now what? Read on to find out how to write a resignation acceptance letter and what to include.

29 April 2022

How to write an acceptance letter

Siobhann Provost

Employees will resign for many different reasons, to move on to other employment opportunities, poor leadership, make more money, don’t fit the company culture, go back to school, travel, raise a family, and because of health issues, to name a few.

Having a resignation policy or process in place provides clear guidance aligned with the company’s culture to the employee leaving. That process would include responding to the employee’s resignation with a resignation acceptance letter.

What is a resignation acceptance letter?

It formally acknowledges the employee’s resignation and clarifies the following steps and timelines.

Once the letter has been sent to the employee, other details such as working through how you will announce their departure to the team and the broader organisation can be put in place. Plans to celebrate the employee’s time with the company can be organised and consider whether the employee’s role needs to be backfilled or redesigned.

How to write a resignation acceptance letter

It is a formal document and is best placed as a formal letter. The primary fields to include in an acceptance letter are:

Top left of the letter:

  • letter date
  • employee full name
  • company address.

Body of the letter:

  • employee salutation
  • company name
  • date resignation was submitted
  • the final date of employment
  • company-specific information including:
    • applicable restraint clauses
    • updating personal details on the payroll/HR system
    • how to complete an exit interview, and
    • the date equipment is to be returned.

Bottom left of the letter:

  • letter signatory name.

Once the letter has been given to the employee, it is best to keep a record yourself or provide a copy to human resources or payroll.

How to deal with a resignation email

Often business communication is by email, and you may receive an employee’s resignation this way. Depending on the circumstances and your company culture, this may be acceptable, and you may send an email resignation acceptance.

Keep most of the format outlined above except for the top and bottom of letter components. The email will start with ‘Dear employee name’ and sign off using your email signature.

The other addition to the email will be the subject heading, for example, ‘Resignation acceptance and Congratulations.’

Finally, if you aren’t already connected, you may like to include a Linkedin invite to stay connected.

What Is a Volunteer Acceptance Letter?

When you have selected the volunteer candidates you wish to assist your group or organization you will need to send each person a Volunteer Acceptance Letter. This letter serves as a notification to the candidate and will help you later keep track of who has accepted the offer and who has declined it.

You can download a printable Volunteer Acceptance Letter template through the link below.

How to Write a Volunteer Acceptance Letter?

To write a Volunteer Acceptance Letter, include the following information:

  1. Your organization’s name and letterhead and an opening salutation.
  2. Begin the letter by congratulating the applicant and that they were accepted as a volunteer by your organization.
  3. Discuss the next steps that will happen in the process, such as any additional documentation needed, and the length of the volunteer commitment.
  4. Include a signature section before the end of the letter, with lines for both the volunteer and organization’s representative to sign and date. Ask the volunteer to return the signed Acceptance Letter to your organization and the latest date you will accept confirmation responses.
  5. Close the letter by again welcoming the volunteer to your organization and a person they can contact should they have further questions.
  6. End with a closing salutation, your name, job title, and signature.

Not what you need? Check out these related templates:

When offered an appointment, it’s always a good idea to accept the offer by sending your offer acceptance in writing. It’s also a chance to express your appreciation for being offered the position, as well as your eagerness for taking on the new appointment.

If you have been offered an appointment, take a look at some sample Appointment Acceptance Letters below to help you write a befitting one.

Sample Appointment Acceptance Letter #1

Appointment Acceptance Letter Template #2

Thanking you
Yours faithfully
(Your Signature)
(Your Name)

Appointment Acceptance Letter Template #3

Sub: Appointment Acceptance Letter

I thank you for your letter no. (***), dated (DD/MM/YY), together with two copies of a letter of appointment. I am delighted to accept your offer and look forward to commencing work with your company from [Date]. (Describe in your words). I accept the terms and conditions mentioned therein and have pleasure in informing you that I will report for duty on (Date). (Describe all about the situation).

Although I am clear about my salary, which is per annum, I still have doubts regarding the other benefits such as insurance and medical facilities. (Focus on compensation and rules – regulations). I agree with all the terms and conditions and the salary package as well. I understand and accept the conditions of employment that you explained in your offer letter.

I hope to complete all the formalities prior to my joining so that I can start my work professionally. Enclosed please find the duplicate copy of the letter of appointment duly signed by me.

I thank you once again for having given me a chance to serve in your organization and I assure you, sir, that I will do my best to give you entire satisfaction. (Explain your greetings).

Sample Appointment Acceptance Letter #4

Sub: Appointment Acceptance Letter

With reference to my appointment letter last week I am thankful to you for appointing me at the position of (Job Designation). I’m glad to accept your meeting request that you scheduled on [date]. (Describe in your words). Big thanks for believing me and this job is according to my own interest as well. This letter will serve as my formal acceptance of your offer to join your team as a senior accountant. (Describe in a formal way and all about the situation). I would never disappoint you with my work.

I understand my initial salary is [Salary Amount], which will be increased after the periodical assessment. (Focus on compensation and rules – regulations). I will be working flexibly once a week, the cause for which I have previously mentioned during my interview.

I would join the company right after the end of the meeting with the current organization. (Explain your greetings).

All applicants have to upload an acceptance/invitation letter. Applications without any letter of acceptance/invitation will not be processed.

What information should be stated in the letter?

– The name of the student/guest researcher.
– The name of the contact person at Karolinska Institutet (e.g. student coordinator, professor etcetera).
– In which department you will be doing your studies/work.
– For what period you will be doing your studies/work.
– What the purpose of your visit is (e.g. PhD studies, internship, master thesis, research etcetera).

Students with housing priority

If you have been invited/accepted within an exchange or cooperation agreement in which KI prioritizes you for housing, this should be confirmed in your acceptance/invitation letter.

For further information about the allocation procedure and priority order, please see this link.

Program students (admitted to Bachelor- or masterprogram)

All program students should submit their notification of result from Universityadmissions.se.

Exchange students (coming through a central bilateral exchange agreement)

An exchange student has got an invitation letter from one of the international student coordinators at KI. The name of the student, the name of the student coordinator at KI, that you are an exchange student and what courses you are participating in must be written in the acceptance letter. The period of study must be written in the acceptance letter as well.

Click here to see an example of an acceptance letter that exchange students receive.

Other groups (PhD students, PostDocs, Guest researchers and FreeMovers)

For other students (if you have not received a letter of invitation/acceptance), you can ask your contact person at KI to fill in this form (download the form here), sign it and then upload it to your user account.

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Nanna Svartz väg 6A
171 65 Solna, Sweden

Cornell University Graduate School

On or before your decision date, you should verbally inform the employer of your decision. Follow up with a well-written confirmation letter.

Accepting an Offer

Express your enthusiasm to be joining the organization, and reiterate salary, start date, and position title. Specify when you will meet any conditions of employment, such as completing a medical exam or providing required documents.

Sample Acceptance Letter

634 Oak Avenue
Ithaca, New York 14850
April 30, 2010

Peggy Hayward, Director of Marketing
Associated Shops
312 Fifth Avenue
New York, New York 10122

Dear Ms. Hayward:

I am pleased to confirm my acceptance of your offer to join Associated Shops as Assistant Product Manager. As we discussed in our telephone conversation yesterday, I will begin work on June 15 at an annual salary of $58,750 and will complete a medical examination before the start date. I look forward to receiving a written confirmation of the offer and benefits package.

In the event that you need to contact me before June 15, please note that I can be reached at 914-555-3210 from May 30 through June 14.

Thank you again for your consideration and help during the interview process. I greatly appreciated your informative and personal approach.

(SIGNATURE)
Marla Linsky

Declining an Offer

Thank the employer for extending you an offer. Explain that you are accepting an offer that better matches your needs or desires at this time. Keep the door open for future associations with the firm.

Sample Declining Letter

321 Buffalo Street
Ithaca, New York 14850

Barry Boscone
Research and Development Director
Triton Industries
1234 Eastman Avenue
Rochester, New York 13688

Dear Mr. Boscone:

Thank you very much for offering me the position of Researcher at Triton Industries. After considering this opportunity carefully, I have made a difficult decision not to accept your offer. I believe that at this point in my career another position I have been offered fits more closely with my career interests and goals.

It was a pleasure meeting you and members of your staff. I appreciate the time you spent with me and the consideration you extended to me.

(SIGNATURE)
David Squires

Land Acknowledgement

Cornell University is located on the traditional homelands of the Gayogo̱hó꞉nǫ’ (the Cayuga Nation). The Gayogo̱hó꞉nǫ’ are members of the Haudenosaunee Confederacy, an alliance of six sovereign Nations with a historic and contemporary presence on this land. The Confederacy precedes the establishment of Cornell University, New York state, and the United States of America. We acknowledge the painful history of Gayogo̱hó꞉nǫ’ dispossession, and honor the ongoing connection of Gayogo̱hó꞉nǫ’ people, past and present, to these lands and waters.
This land acknowledgment has been reviewed and approved by the traditional Gayogo̱hó꞉nǫ’ leadership.

When a foreign national applies for a Canadian study permit , or a Certificat d’acceptation du Quebec (CAQ), they must provide a valid acceptance letter proving that they have been accepted to enrol at a Designated Learning Institution (DLI) in Canada. Without providing an acceptance letter, a study permit application will be refused. If the applicant is submitting their application online, they must include a scanned copy of the acceptance letter. If, on the other hand, they are submitting a paper-based application, they must include an original copy of the acceptance letter for the immigration officer.

The Designated Learning Institution (DLI) should be familiar with issuing acceptance letters for international students, however the applicant should verify that all necessary information has been included. When submitting a letter of acceptance, Immigration, Refugees and Citizenship Canada (IRCC) requires detailed information about the applicant, the institution that issued the letter of acceptance, and the program the applicant has been accepted into.

Requirements for Acceptance Letters

  • Full name, date of birth and mailing address of the student;
  • Name of the institution and official contact;
  • DLI number ;
  • Telephone, fax, website and email information for the institution;
  • Type of school or institution (e.g., private or public and, in cases where the institution is publicly funded but not a university, indication as to whether the institution is a post-secondary college, a post-secondary community college or a post-secondary technical college);
  • The field or program of study, year and level of study into which the student was accepted;
  • The estimated duration or date of completion of the course;
  • Date on which the selected course of study begins;
  • The last date on which a student may register for a selected course;
  • The academic year of study that the student will be entering;
  • Whether the course or program of study is full-time or part-time;
  • The tuition fee;
  • Scholarships and other financial aid (if applicable);
  • An expiry date indicating the date until which the letter of acceptance is valid;
  • Any conditions related to the acceptance or registration, such as academic prerequisites, completion of a previous degree, proof of language competence, etc.;
  • Clear identification of the educational institution, normally confirmed through its letterhead;
  • For study in Quebec, the requirement of a Certificat d’acceptation du Quebec(CAQ) , and;
  • Where applicable, licensing information for private institutions normally confirmed through letterhead.

Conditional Letter of Acceptance

If a foreign national needs to complete prerequisite courses in order to be admitted into a specific program, an institution may issue a conditional letter of acceptance , granting the foreign national acceptance to the program provided that they first complete the prerequisites. For example, a foreign national may be accepted to a Bachelor’s Degree program provided that they first complete an English as a second language (ESL) course. When completion of the prerequisite is a condition for acceptance into the program, the immigration officer will issue a study permit for the length of the prerequisite course only.

Upon completion of the prerequisite, the foreign national must apply to extend their study permit for the new course.

How Canadim Can Help

Included in Canadim’s International Student Program , our Educational Counsellors assist all applicants not only with finding a suitable program of study, but also with obtaining the acceptance letter and verifying its validity for submission in a study permit application. If you have concerns about your acceptance letter, or if you want more information about becoming an international student in Canada , please complete our free student assessment and one of our qualified Educational Counsellors will contact you.

As well, our immigration department can provide you with support and immigration advice during and following your studies. This includes study permit extensions , post-graduation work permits , and advising you on student pathways to permanent residence !

Ready to start?

Free Student Assessment

Let us help you become an international student in Canada! Complete our free student assessment and an academic counsellor from our International Student Program department will contact you to discuss your options.

Updated March 17, 2022

How to write an acceptance letter

Successfully completing an interview process and receiving a job offer is a great accomplishment. If you decide you want to accept the role, it is important to do so in a timely and suitable manner.

How to accept a job offer involves a range of different considerations, including the manner in which the offer is received, whether you’d like to negotiate any changes to the offer, and what to include in an acceptance letter.

How You May Receive a Job Offer

There are several factors to consider when it comes to determining how to accept a job offer. Usually a certain period of time may pass between an interview and receiving a job offer (this could range from a day to a week or potentially longer). However, following an interview some employers may offer you a job there and then if they feel you are suitable for the role.

An employer (or recruiter) may offer you the job verbally (either in person or over the phone) or send a job offer by letter or email.

Responding to a Verbal Job Offer

If you receive a verbal job offer you may wish to respond straight away and accept the role. However, it is also perfectly acceptable to thank the employer for the offer and ask for some time to consider the offer before accepting it.

When you receive the verbal offer, this is a good opportunity to bring up any questions you may have regarding the role. You may also want to negotiate certain aspects of the offer that you might not be completely happy with or wish to change, such as the specified salary or start date.

Even if you receive a verbal job offer, an employer should also send you a formal written offer after the initial conversation. Make sure to bring this up during the verbal offer and check you will be receiving a written offer (or request to receive one).

If you accept a job offer verbally, it is still a good idea to follow this verbal acceptance up with a written acceptance. This could be done in the form of a printed letter or an email.

Responding to a Written Job Offer

Just as with a verbal offer, you can either accept a written offer right away or thank the employer for the offer and request time to consider it.

While it is acceptable to take some time to consider the offer, try not to take longer than 48 hours to consider the job offer, as an employer may begin to think you’re not serious about wanting the role.

As with a verbal offer, you may want to negotiate some aspects of the offer before accepting the role. It may be easiest to send a counteroffer by letter or email rather than countering over the phone.

Why You Should Send a Written Job Acceptance Letter

Whether you receive a verbal or written job offer, a professionally written job acceptance letter is a great chance to demonstrate your enthusiasm and gratitude for the new role you have just been offered.

It is also an opportunity to state in writing specific details or terms agreed for the role (such as salary, working patterns/hours, associated benefits, start date and the like).

This may be the first time you have communicated with your new boss since your interview. It is therefore important to send an appropriate letter, written to an acceptable standard, which makes a great impression.

By following a few simple steps, your acceptance letter can be written and sent quickly and easily.

Getting Started With Your Acceptance Letter

Before you begin writing, it is important to plan what you are going to say. This helps to keep everything clear and will make sure you don’t miss out key details.

To help plan a basic outline, it is best to have ready:

  • The name of the company you are accepting the job from
  • The name of the person you will be addressing the letter to (normally the person who made the offer)
  • The business address
  • All your personal details
  • Your agreed start date
  • Your expectations for salary/holiday/company benefits

Most of this information will be contained in the original job offer, so it is a good idea to keep this on hand to refer to.

How Should You Send Your Job Acceptance Letter?

Nowadays, a formal acceptance letter can be sent by email, especially if the original offer was also made by email.

It may look more professional sent as an attachment, although it can also be sent in the body of the email.

Some people may prefer to send an email and mail a physical copy as well. If doing this, it is best to mention that in the body of the email, so the employer knows to expect your letter.

You may also wish to simply mail a physical copy of your acceptance letter. If using this option, it is important to check the print quality and use the appropriate format and correct postage.

What Information Should Be Included?

If sending an email, you will need to think of a subject line.

This should be clear and include your name, the position in question and the reason you are writing.

John Smith – Acceptance letter regarding Operations Scientists Manager role.

Next, you should thank the employer for the offer. This shows gratitude and is a positive way to open communication.

Following this, you need to state what you are accepting – This might include:

  • The job title you are accepting
  • Your agreed start date
  • Expectations around salary
  • Company benefits
  • Hours
  • Uniform

This is especially important in case there has been any misunderstanding around this.

You and your employer must be on the same page regarding the role before you start work so state everything clearly and factually, but politely.

You can also use this opportunity to reinforce why you are suitable for the role.

You could do this by briefly outlining your skills and experience, qualifications and mention your enthusiasm for starting work.

End the letter by thanking the employer once again, miss a line and write ‘Yours sincerely’ and sign underneath with your name.

You should use ‘Yours sincerely’ rather than ‘Yours faithfully’ because this acceptance letter will be addressed by name.

An example of the layout is detailed below, along with some sample text for you to refer to. See our article on how to format a business letter for general business letter formatting tips.